Deposit Accounting Manager (Levels I - IV)

Job Title: Deposit Accounting Manager (Levels I - IV)
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 61981
Department

The Controller's Office

Florida State University

Florida State University, recognized as a Forbes Best-in-State Employer, is a place where purposeful work and public impact meet every day. The Florida State University Controller’s Office plays a central role in supporting our university’s ability to operate with integrity, accountability, and financial clarity. The Deposit Accounting Manager helps uphold that responsibility by leading the team that ensures deposit processing is recorded accurately and managed with care.

Responsibilities

Why This Role Matters to Our University and Student Success

When deposits are accurate, reconciliations are timely, and systems run smoothly, departments can focus on serving students rather than troubleshooting financial obstacles. Services run without interruption. Academic programs can plan with confidence. The Deposit Accounting Manager helps protect the integrity of the financial activity that keeps our university moving forward, allowing our students to thrive.

How This Role Supports the Mission

In alignment with the mission of the Controller’s Office, the Deposit Accounting Manager directly supports efforts to:

• Safeguard university resources through strong internal controls, clear procedures, and sound reconciliation practices.
• Improve the efficiency and reliability of financial operations by refining processes, monitoring trends, and identifying opportunities to strengthen accuracy and reduce risk.
• Ensure that funds owed to the university are received, recorded, and settled properly.
• Maintain financial integrity by upholding dependable accounting and reporting standards.
• Promote compliance with required financial laws, regulations, and best practices, reinforcing trust in our university’s financial operations.

Key Responsibilities

Lead and Develop the Team

• Supervises Deposit Accounting staff, guiding daily workload, training, growth, and ongoing development.
• Oversees daily deposit posting, monitoring, reconciliation activities, and continuous improvement of procedures.

Ensure Accurate Deposit Processing

• Serves as the primary liaison for the reconciliation of deposit activity, ensuring transactions are aligned with bank statements and resolved quickly and accurately.
• Reviews daily and monthly reconciliations to maintain timeliness and accuracy.

Oversee eCommerce and Merchant Services

• Directs work related to online payment systems, including refunds, voids, chargebacks, and adjustments.
• Manages merchant accounts and monitors transaction trends to identify potential issues or areas needing process improvement.

Support Campus Partners

• Provides guidance and training to university departments to promote consistent and accurate deposit practices.
• Communicates effectively during reconciliation meetings and when resolving outstanding deposit issues.

Strengthen Processes and Business Continuity

• Maintains and updates documentation supporting essential business processes.
• Provides cross training on key functions to ensure continuity of operations.
• Participates in disaster recovery planning and testing to protect mission critical activities.

Other duties and projects may be assigned to support the broader goals of the Controller’s Office.

Qualifications

Education Requirements

Bachelor's degree in business, accounting, finance, or similar field and five years of experience; or a Master’s degree in accounting, finance, or similar field and three years of experience; or a high school diploma/equivalent and nine years of related experience. (Note: a combination of post high school education and experience equal to eight years.)

Preferred Qualifications

What We’re Looking For

We’re seeking someone who approaches financial stewardship with precision, consistency, and sound judgment. The ideal candidate is steady under pressure, committed to accuracy, and skilled at guiding staff through detailed, time sensitive processes. You communicate clearly, troubleshoot effectively, and build trust with colleagues across the university. You bring both technical accounting expertise and the ability to lead a team through high volume, deadline driven work.

Other Information

Working at Florida State University

Beyond being one of the nation’s elite research universities, FSU is a mission driven community where meaningful work happens every day. Within the Controller’s Office, your leadership in Deposit Accounting supports the financial stability that allows teaching, research, and service to thrive across our university.

Love What YOU DO at FSU!

Your future begins here. Learn more and apply at jobs.fsu.edu

Helpful

Who Thrives in This Role

You’ll excel in this role if you are someone who:

• Finds satisfaction in getting the details right every time.
• Leads with clarity, patience, and reliability.
• Enjoys improving processes and strengthening internal controls.
• Communicates well with campus partners who rely on accurate financial information.
• Supports staff development and builds confidence in those you lead.
• Stays composed when priorities shift or timelines tighten.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

Anticipated Salary Range

Salary

The anticipated starting salary for this position is $64,000, commensurate with experience and education.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Applicants are strongly encouraged to include a resume and cover letter with their application.

Considerations

This is an A&P position.

This position requires successful completion of a criminal history background check.

This position is being advertised as open until filled.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.