Clinical Credentialing Assistant

Chaminade University Of Honolulu

Chaminade University offers its students an education in a collaborative learning environment that prepares them for life, service and successful careers. Guided by its Catholic, Marianist and liberal arts educational traditions, Chaminade encourages the development of moral character, personal competencies, and a commitment to build a just and peaceful society. The University offers both the civic and church communities of the Pacific region its academic and intellectual resources in the pursuit of common aims.

Position Information

Title: Clinical Credentialing Assistant

Department: School of Nursing and Health Professions

Non-exempt, Full Time

Position Summary

The responsibilities of this position comprise organization, management and reporting of student and faculty credential spreadsheets to ensure regulatory compliance with State and Facility requirements before students and faculty (academic and adjunct) are granted access to clinical facilities. Coordination of credentialing documentation is maintained in electronic filing systems as designated by the School of Nursing and Health Professions.

Reports To:

Direct Report to: Clinical Credentialing Manager

Essential Duties and Responsibilities

• Coordinate with Clinical Facilities Placement and the Academic Practice Coordinator on lists of clinical placement requests for entry into Hawai'i State Center for Nursing placement software and with students, academic & adjunct faculty to obtain required credentialing documents.
• Data entry for all student placement systems in the Centralized Clinical Placement System (CCPS).
• Monitor and report accepted/re-proposed placement requests in CCPS.
• Creation of progress reports to describe compliance and missing data for students or faculty.
• Conduct audits of required documents for every student in every clinical Placement.
• Maintenance of relevant databases and files and creation and maintenance of forms. Coordinate with clinical facilities each semester to update any student/faculty requirements for entry to their facilities.
• Oversee the onboarding requirements for clinical adjuncts in collaboration with the Clinical Facilities and Academic Partnership Coordinator utilizing the hiring flowchart to include: scheduling interviews, disseminating CVs to appropriate course coordinators for review, following a checklist for required documents, facilitating signature of pertinent documents, and tracking the progress and process of each applicant through different departments.
• Report on progress, challenges and successes at faculty meetings.
• Assists the Program Manager in the School of Nursing and Health Professions with meetings related to Academic Practice Partnerships.

Disclaimer

This list of responsibilities is not exhaustive. The points regarding the essential and non-essential functions of the job are not precise and are only an approximation, which can vary on a day-to-day basis and are subject to change on an as-needed basis and/or in the sole discretion of supervisory management.

Education and Experience

Minimum: Two years of administrative experience.

Preferred: Associates degree, training and/or experience in credentialing, document preparation and maintenance of databases.

Required Knowledge, Skills & Abilities

• Strong communication and interpersonal skills with the ability to interact and work with individuals at all levels of the university.
• Proficiency in Microsoft Office Suite or related software, skilled in data entry, creation of spreadsheets, charts, and summary reports.
• Excellent organizational skills and ability to prioritize work and resources.
• Ability to meet deadlines.
• Attention to detail.

Physical Requirements

Duties involve light work in an office and community setting and requires a minimum of physical effort with intermittent sitting, standing, climbing stairs, and walking inclines. Must be able to lift 20 pounds, walk the campus with ease, and have excellent motor skills. Must have finger dexterity. Must be able to communicate information and ideas so that others will understand.

Other Requirements

• This is a full time, non-exempt position. Forty hours per week (M-F) will be the general rule. However, depending on the project cycles and workflow demands of the department, additional hours or workday schedule changes may be occasionally required. Must be willing and able to work occasional nights and weekends and have a varying schedule when required.
• Performs such similar, comparable or related duties as may be assigned or required.
• Observes all safety and health regulations and works in accordance with safe work procedures and policies of the University. Reports unsafe acts/conditions and injuries in a timely and proper manner.
• The employee is expected to adhere to all University policies while employed. The policies can be found at the employee Share Portal.

An expressed willingness to respect and support the Catholic and Marianist identity of Chaminade University of Honolulu and to perform all duties in a manner consistent with Marianist educational values and mission of the University. Understanding of and respect for the University's designation as an institution that serves students of Native Hawaiian and Pacific Island ancestry.