Construction Project Administrator

Job Description: Project Coordinator

Description

The Project Coordinator provides essential support to project teams throughout the execution of external client projects. This role serves as a central communication hub between Project Managers, internal teams, external clients, vendors, and other stakeholders to ensure seamless coordination and project success. The Project Coordinator leverages the project management platform Procore and adheres to established documentation, communication, and administrative processes. Key responsibilities include document control, communication coordination, procurement management, and overall project administration.

Responsibilities

Project Coordination & Communication

• Serve as the primary Project Coordinator and main point of contact for assigned projects.
• Support Project Managers by preparing and delivering project updates for internal leadership and clients.
• Coordinate communication among project teams, contractors, vendors, and other project stakeholders.
• Assist in the new opportunity process, including proposal coordination and administrative support.

Procore System Support

• Act as the Procore Support Coordinator, ensuring teams use the platform effectively and understand its functionality.
• Manage and support Procore activities for both local and regional projects.
• Enter, track, and maintain data within Procore for documentation, bidding, RFIs, submittals, and project reporting.

Document Control

• Prepare, edit, proofread, and convert documents (PDF) for storage within Procore, requiring strong proficiency in Microsoft Office tools.
• Coordinate and manage transmittals, engineering drawings, specifications, scopes of work, reports, and other required documentation before release.

Procurement & Contract Administration

• Manage procurement and contracting for subconsultants and subcontractors.
• Maintain updated insurance certificates and support project closeout documentation.
• Assist with coordinating the bidding process, including entering bid packages, following up on contractor intent, and guiding contractors through Procore bidding tools.

Project Reporting & Administrative Support

• Assist project teams with regular status reporting and tracking key activities.
• Coordinate RFIs and submittals to ensure timely processing.
• Support the preparation of project updates and reports across internal and external project management systems.

Required Skills & Qualifications

Top Skills

• Construction knowledge
• Project coordination
• Administration

Additional Skills

• Project management
• Document control
• Construction administration
• Data entry
• RFI and submittal processing
• Experience with construction management platforms (Procore preferred)

Qualifications

• Experience in project administration or project coordination (construction or AEC industry preferred).
• Strong organizational skills and ability to manage multiple priorities.
• Excellent communication skills and attention to detail.
• Intermediate-level experience with project coordination tools and administrative processes.

Job Type & Location

This is a Contract to Hire position based out of Georgetown, TX.

Pay and Benefits

The pay range for this position is $23.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Georgetown,TX.

Application Deadline

This position is anticipated to close on Apr 10, 2026.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I is embedded into our culture through:

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

Actalent is an equal opportunity employer.