Accounting Specialist-Finance

Overview

Responsible for maintaining an orderly and timely accounting system as well as specified accounting functions for the DCH Healthcare Authority.

Responsibilities

• Post daily/monthly batches (Accounts Payable, B/AR, O/E Cashiers Option, Payroll, Journal Entries and Materials Management) to General Ledger.
• Prepare monthly journal entries as assigned.
• Reconcile General Ledger accounts and bank statements as assigned.
• Prepare daily cash deposits.
• Processes Client invoices, post charges and payments, and prepares/mails monthly statements
• Sets up all new clients on system
• Maintains current AR balances with follow-up as necessary including any customer inquiries
• Performs follow-up on all outstanding checks (Accounts Payable/Payroll) and reports any unclaimed checks to the AL Unclaimed Property Division
• Scan financial records into document archival system.
• Count hospital cash receipts per schedule
• Processes DCH Health System vendor invoices and check requests for payment according to procedures and schedules
• Assist with other Accounting Specialists’ duties in their absences and special projects as assigned.
• Reviews monthly vendor statements and accrual batches in order to clear outstanding items.
• Prepares daily accounts payable reconciliations and other statistical reports as assigned
• Prepares checks for mailing after processing.
• Works closely with Materials Management on PO processing and exceptions
• Run weekly AR balance reports and sends to the Manager.
• Works with clients via phone to lower AR balance.

DCH Standards:

• Maintains performance, patient and employee satisfaction and financial standards as outlined in the performance evaluation.
• Performs compliance requirements as outlined in the Employee Handbook
• Must adhere to the DCH Mission, Vision, and Values including creating positive relationships with patients/families, coworkers, colleagues and with self.
• Performs essential job functions in a manner that ensures the safety of patients, visitors and employees.
• Identifies and reduces unsafe practices that may result in harm to patients, visitors and employees.
• Recognizes and takes appropriate action to reduce risks and hazards to promote safety for patients, visitors and employees.
• Requires use of electronic mail, time and attendance software, learning management software and intranet.
• Must adhere to all DCH Health System policies and procedures.
• All other duties as assigned.

Qualifications

WORK CONTEXT

• Frequent contact with others: deals with internal and external customers, face-to-face discussions, email and telephone communications. Possible dealings with unpleasant or angry people, public speaking, and conflict situations/resolution.
• Physical presence onsite is essential. Hearing and vision must be normal or corrected to within normal range. Able to perform the duties with or without reasonable accommodation.
• This job requires very exact and highly accurate performance and may require the meeting of strict deadlines on a daily basis

PHYSICAL FACTORS

• Activities: Talking, hearing, bending, twisting, walking, kneeling, crouching, stooping, balancing, reaching, pushing, pulling, lifting, grasping, repetitive motion, standing, and/or using hands to handle, control, or feel objects, tools or controlsRequirements: Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.Good manual and finger dexterity.
• Must be able to perform the duties with or without reasonable accommodation.
• Hearing and vision must be normal or corrected to within normal range.
• Physical presence onsite is essential.