Senior Proposal Coordinator

Senior Proposal Coordinator

The Senior Proposal Coordinator is an integral part of our proposal development process, entrusted with the responsibility of ensuring the security and integrity of all proposal documentation. This role involves coordinating the internal proposal process, reviewing all proposal inputs, and directing the production of the final proposal.

As a Senior Proposal Coordinator, you will work in close collaboration with the proposal team, ensuring that all internal and external requirements are met, from the receipt of inquiry through to contract award. This position holds the overall responsibility for adherence to the QISG's proposal process, ensuring that our high standards are maintained.

In addition to the duties typically assigned to a Proposal Coordinator, the Senior Proposal Coordinator role comes with enhanced responsibilities. These include a more in-depth workload, potential leadership opportunities within the group, offering the chance to guide, mentor, and influence the direction of our proposal process.

What You'll Do

1. Prepares and submits documentation to set-up internal proposal number
2. Performs a detailed review of the inquiry to interpret the scope of work and associated deliverables
3. Develops the proposal matrix and schedule, adhering to the guidelines set forth in the Company's proposal process guidelines
4. Establishes the electronic file structure, archive, and back-up capability and procedures for all proposal materials on the Company's server system
5. Establishes and documents electronic proposal file access and tracking protocols for ensuring the security and integrity of all proposal documentation
6. Schedules, organizes, and leads internal proposal kick off meetings with assigned Technical Proposal Lead and identified team
7. Liaises with commercial and technical teams, as well as other departments across multiple business segments and offices, to request documentation required for proposal/prequalification submittals (rate sheets, contract, schedule, safety, quality, etc.)
8. Establishes the format of the proposal to reflect the Client's requirements and the Company's agreed proposal win strategy
9. Coordinates the preparation of the proposal on a day-to-day basis and holds regular progress meetings with the proposal team, all while ensuring adherence to the established proposal matrix and schedule
10. Identifies key problem areas during the proposal development and reviews problems and recommended solutions with relevant stakeholders
11. Ensures that the proposal is fully compliant with the Client's requirements. Where this is not possible, identify alternatives and possible solutions
12. Ensures that scope of services is fully defined in the proposal write-up and that the words are consistent with the basis of the estimate as prepared by the Technical Proposal Lead
13. Coordinates the internal flow and review of all proposal inputs and outputs while ensuring the appropriate personnel review and approval levels (complying with Company's Delegation of Authority) are in place prior to submitting the proposal
14. Acts as a point of contact with Client, coordinating with sales and other commercial team members, on all formal matters relating to assigned proposals
15. Adheres to internal standards, policies, and procedures
16. Performs special projects and completes other duties as assigned or requested

What You'll Bring

• High School diploma, or equivalent, and 5+ years of relevant proposal experience
• Bachelor's degree in Marketing/Communications, Journalism, English or equivalent and 5+ years of relevant experience within the construction industry (exposure to EPC projects in the power delivery industry)
• Knowledge and skills in bid preparation, specifically in the electric power industry
• Proficient skills in Microsoft Office (Word, Excel, PowerPoint, SharePoint, and Visio) and Adobe Acrobat
• Ability to demonstrate initiative and assertiveness, the ability to plan and manage work in an efficient manner, and the ability to work well under stress and time pressure
• Highly motivated, well organized, resourceful and proactive with a tenacious and empowering team orientated style
• Well-developed written and verbal communication, interpersonal, influencing and presentation skills
• Demonstrated problem solving experience with the ability to multi-task and apply a structured approach to complex situations
• Ability to work irregular schedule and long hours required to meet required deadlines

What You'll Get

• Competitive Compensation
• 401(k) Retirement Plan
• Holiday Pay
• Paid Time Off (PTO)
• Comprehensive Health Coverage
• Pet Insurance
• Employee Assistance Program (EAP)
• Professional Development
• Tuition Assistance
• Employee Discount Program

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.