Administrative Assistant

Are you ready to take flight in a dynamic and fast-paced aviation industry? As a global leader in aviation services, Swissport provides Ground Handling, Cargo Handling, and Passenger Services to over 300 million passengers annually. Our mission is simple - "To provide the aviation industry with consistent and tailor-made solutions around the globe, for a better customer experience."

We believe that our people are what differentiates us from our competition. At Swissport, we are driven by our core values of Show You Care, Do the Right Things and Win as a Team, and we are currently seeking dedicated individuals, who align with these values, to join our team at various locations across the globe.

Job Summary

Under limited supervision, operate computers to input data into files and databases. May undertake more complex tasks where necessary.

The expected pay rate is $25.00/hr.

Your activities

• Maintain high standards of integrity.
• Treat all individuals with fairness and respect and act in accordance with expressed standards.
• Maintain and display commitment to company values.
• Portray a high level of poise and confidence and maintain composure in all situations.
• Display a high level of self-discipline and motivation in all situations.
• Operate effective in an environment with frequent changes, as well as occasional stressful situations. Must work constructively in these situations while maintaining a positive attitude.

People

• Communicate with all levels of the organization, customers and vendors in a professional manner.
• Maintain a high level of confidentiality.
• Work with applicants - obtaining information, arranging interviews and coordinate paperwork and information necessary for company's recruiting process.
• Coordinate listening opportunities.
• Communicate effectively, verbally and in writing as needed with employees, customers, vendors, and/or regulatory officials.
• Work effectively in a team environment within the shop to attain goals and deliver results.
• Foster a collaborative team environment within the shop, engaging other team members through the use of effective input and feedback.
• Prepare development goals in conjunction with supervisor/manager and work toward completion of these goals.
• Prepare measurable position goals and objectives to meet all position objectives, as well as company goals.
• Establish and maintain internal and external relationships and networks within the company.

Business

• Keep office in an orderly and professional manner.
• Perform data entry for timely update of fleet management system and other business systems.
• Complete/process forms and documents to report shop activities.
• Perform collection, verification of cargo-related data and subsequent processing of customer invoices.
• Verify, correct and maintain records related to Terminal Handling Fees (512B).
• Work closely with operations to maintain accuracy of financial transactions and records, including backup records.
• Perform orderly record keeping.
• Track, report and handle local petty cash funds, without error.
• Type letters, reports, memos and filing.
• Handle incoming and outgoing mail and express packages.
• Use Outlook calendar and e-mail for communication.
• Order and store breakroom supplies including coffee, soda and condiments for the shop.
• Order and maintain inventory of company and customer parts.
• Process invoices and accurately track spend.
• Order shop and office supplies, as needed.
• Pursue the company's business objectives.
• Pursue the priorities and urgency of the business activities for successful shop operations.

Strategic

• Acquire and apply new and innovative approaches within the work group.
• Effectively translate ideas into actions within the work group and advance them within the company.
• Effectively contribute ideas and processes within the company to prepare for future changes, while maintaining current success and momentum.
• Advance change within the company, applying a disciplined approach to change; building commitment, and contributing to an environment where people take calculated risks.

Your profile

• Excellent oral and written communication skills; outgoing personality.
• Proficiency in Microsoft PowerPoint, Word, Excel and Outlook.
• Strong organization and administration skills.
• Strong-willed, professional, and friendly with a positive attitude.
• Proactive, planner with a bias toward action.
• General business knowledge required.
• Must be able to maintain absolute confidentiality and discretion.
• High School Diploma or GED.
• 1 - 2 years administrative office experience.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee might occasionally lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.

At Swissport, we believe in diversity, equal opportunity, and the power of our values to drive our success. We are committed to providing a workplace that fosters inclusion and where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Visit our website at www.careers.swissport.com to learn more about Life at Swissport.

Join Swissport today and be part of a team that connects the world of aviation!