Professional - Admin
VOCA HealthcareFresno, CA, United StatesFull-time
Job Type: Local Profession: Professional Specialty: Admin.Show more
Supplier Service Admin AssistantHire Up Staffing & Healthcare • Fresno, CA
Supplier Service Admin Assistant
Hire Up Staffing & Healthcare • Fresno, CA
30+ days ago
Job type
- Full-time
- Permanent
Job description
Supplier Services Administrative Assistant
Full-Time | Non-Exempt
Position Overview
We are seeking a detail-oriented Supplier Services Administrative Assistant to support a fast-paced travel and event operations team. This position provides administrative and operational support to internal analysts and leadership by maintaining reports, tracking program inventory, coordinating travel details, and assisting with supplier communications.
The ideal candidate is organized, proactive, and comfortable managing multiple priorities while working with several internal departments including finance, operations, and traveler support teams.
Key Responsibilities Supplier Services & Operational Support
This position reports directly to the Director of Revenue & Inventory and collaborates regularly with executive leadership, department directors, and administrative support teams to help achieve organizational goals.
Full-Time | Non-Exempt
Position Overview
We are seeking a detail-oriented Supplier Services Administrative Assistant to support a fast-paced travel and event operations team. This position provides administrative and operational support to internal analysts and leadership by maintaining reports, tracking program inventory, coordinating travel details, and assisting with supplier communications.
The ideal candidate is organized, proactive, and comfortable managing multiple priorities while working with several internal departments including finance, operations, and traveler support teams.
Key Responsibilities Supplier Services & Operational Support
-
Monitor and maintain inventory for upcoming and active travel programs
-
Assist with creating and maintaining operational reports used by internal teams
-
Maintain and update airline schedule information in internal systems
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Track and manage supplier deadlines to ensure requirements are met on time
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Support airline ticketing procedures for group tours and cruise programs
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Review and verify passenger penalty information for accuracy
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Prepare and distribute reports to suppliers and internal leadership when requested
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Assist with reporting needs for executive leadership
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Answer incoming calls and assist when analysts are unavailable
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Enter cruise pricing and travel-related data into reporting systems
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Maintain hotel inventory information within internal systems
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Submit supplier payment requests as needed
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Track work in progress and assist with operational coordination
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Help maintain positive working relationships with travel suppliers
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Assist with preparing preliminary air travel schedules for guests
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Support the traveler relations team with phone coverage and reservation assistance when necessary
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Cross-train support staff to ensure job coverage during absences
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Follow company policies related to attendance, punctuality, and professionalism
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Assist with additional administrative or operational duties as assigned by leadership
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High school diploma required; college coursework or degree preferred
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Previous administrative, operations, or travel coordination experience preferred
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Proficiency with Microsoft Office and Google Workspace tools
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Experience with workflow or project management platforms (Wrike or similar systems) is a plus
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Strong attention to detail and organizational skills
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Ability to prioritize tasks and meet deadlines in a fast-paced environment
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Strong verbal and written communication skills
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Ability to follow instructions and work both independently and collaboratively
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Demonstrated initiative, problem-solving ability, and teamwork
This position reports directly to the Director of Revenue & Inventory and collaborates regularly with executive leadership, department directors, and administrative support teams to help achieve organizational goals.
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Supplier Service Admin Assistant • Fresno, CA
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