Accelerated Schools Spanish Bilingual ELOP Support Staff '25/'26

JOB INFORMATION:

• HeyTutor has partnered with a school district in Los Angeles (Accelerated TAS) and we're looking to hire someone that is spanish bilingual for ELOP Support Staff who can assist students during the school day and after-school transition periods.
• You will be working with students in grades K–8.
• You'll be actively supervising students, supporting case management for student-athletes during sports seasons, providing homework/tutoring support in the off season, and helping the site team with compliance and attendance accuracy.
• You must be comfortable passing an IN-PERSON background check.
• If you are passionate about a career in education, looking for a consistent full-time school-day schedule, or simply want to support students in your community, this is the perfect opportunity for you!

PAY:

• Range: $19-$24 Pay depends on a combination of education and experience and will be determined at the time of the interview HeyTutor recruits, employs, trains, compensates, and promotes regardless of race, religion, color, national origin, sex, disabilities, age, veteran status and other protected status as required by applicable law.

Tutor Rewards & Benefits:

• Attendance-Based Pay Incentives. We now offer Voluntary Health Care options, including Critical Illness, Hospital Indemnity, and Accident Insurance, at competitive group rates.

These benefits are fully employee-paid and not company-sponsored. 401k SCHEDULE:

• Monday–Friday. 9:30 AM – 6:00 PM (includes a 30-minute unpaid meal break; 8 paid hours/day ).

Disclaimer:

• When the school hosts special events (e.g., games, assemblies, field trips, or family nights), you may be asked to adjust your start/end time for that day.
• Advance notice will be provided whenever possible.

JOB DUTIES:

• Administrative and Clerical (30%) Provide clerical and reception services for the Expanded Learning Opportunity Program (ELOP), including answering phones, greeting visitors, and directing inquiries.
• Provide general administrative and clerical support to office/program operations (e.g., filing, data entry, document audits) to ensure smooth daily workflows.
• Collect, review, and file ELOP applications, student rosters, and attendance records.
• Support preparation of program materials, including flyers, bulletins, newsletters, and parent communications.
• Maintain accurate and organized program records including student enrollment, attendance logs, and sign-in/out sheets.
• Assist in tracking student performance, documentation, and staff activity logs.
• Support recruitment for all ELOP offerings, including Athletics, Before/After School Intervention, Saturday School, and 30-day programs.
• Collaborate with school office managers and the ELOP Coordinator to recruit students for chronic absenteeism interventions and credit recovery (30-day ELOP and Independent Study programs).
• Operational and Compliance (25%) Assist with the preparation and submission of purchase orders and expense records aligned with ELOP program operations.
• Monitor supply inventories for ELOP activities and support ordering of materials as directed.
• Provide logistical and clerical support for Athletics, Before/After School Intervention, Saturday School, and 30-day programs.
• Review compliance documents (registration forms, attendance, field trip forms, student contracts) for completeness and accurate signatures/ink requirements.
• Cross-reference daily sign-in/sign-out sheets with electronic attendance and update daily attendance trackers.
• When requested by your manager, facilitate students taking and completing baseline and summative assessments.
• Case Management and Tutoring (20%) During sports seasons, support student-athlete case management (grade checks, to-do lists, tracking progress/eligibility).
• Help research/create a simple case management system to prepare for upcoming seasons (to-do lists, grade reviews, reminders).
• Collaborate with teachers, coaches, dean, and ELOP Coordinator to identify student academic needs and connect students to resources (e.g., before/after-school grade-level tutoring).
• Monitor computer lab and assist student login to the i-Ready system to complete i-Ready/MyPath Math/Reading assignments.
• Work with groups of students (without the support of a teacher or school site staff) to provide homework support and ensure assignment completion.
• Communication and Customer Service (10%) Serve as a liaison between families and ELOP staff by responding to parent inquiries and ensuring clear communication regarding pick-up, schedule, and program policies.
• Notify ELOP Coordinator of any urgent parent, student, or staff concerns to ensure timely resolution.
• Coordinate scheduling of parent meetings, ELOP trainings, and other events.
• Maintain and update calendars, announcements, and staff communications for ELOP activities.
• Notify ELOP Coordinator of any urgent school administrator/teacher/staff concerns in order to address issues promptly.
• Support ELOP Coordinator in addressing concerns and follow up as directed.
• Student Safety and Supervision (5%) Assist k-8th grade students transitioning to after-school programs (e.g., ARC/MPR) and support end-of-practice dismissal flow (as needed).
• Support k-8th grade student supervision across classrooms, hallways, dismissal/breezeway, field trips, practices, games, and overflow areas; conduct campus sweeps to ensure students transition to correct areas (as needed).
• Communicate “all clear” of hallways on walkies to the administrative team.
• Other (10%) Daily clocking in and out of Deputy for shifts.
• Support the Director of Operations and ELOP Coordinator with additional clerical duties, data entry, and compliance documentation as needed.
• Support with any other duties that may be required by the Company, your manager, and/or the School Site.

WORKLOAD OUTLINE (APPROX. % OF TIME):

• Administrative & Clerical Support (30%) General administrative support to ensure smooth office/program operations.
• Conduct compliance checks (registration forms, attendance sign-in/sign-out and electronic logs, student contracts, field trip slips) for completeness and correct signatures/ink requirements.
• Update attendance trackers and maintain accurate compliance records.
• Support document audits and basic data entry; maintain organized program files.
• Prepare flyers/bulletins/newsletters and parent communications. Operational and Compliance (25%) Prepare/submit purchase orders and maintain simple expense tracking aligned to ELOP operations.
• Monitor inventory and coordinate ordering/distribution of supplies for ELOP activities.
• Provide logistics support (athletics, interventions, Saturday School, 30-day programs), including schedules, space setup, and materials.
• Reconcile paper vs. electronic attendance daily; flag and correct discrepancies.
• Case Management & Tutoring (20%) (fixed from 205%) Monitor student-athlete grades/progress and maintain to-do lists to support eligibility.
• Support students in setting and working toward short- and long-term goals.
• Facilitate baseline/summative assessments as requested by the manager.
• Provide homework support and ensure assignment completion (including i-Ready/MyPath lab monitoring).
• Communication and Customer Service (10%) Make parent phone calls for recruitment/retention and provide brief updates regarding attendance, practices, and events.
• Follow up with students who miss sessions/practices to encourage continued participation.
• Coordinate with teachers, coaches, and site staff to support student success; maintain shared calendars and announcements.
• Student Safety and Supervision (5%) Supervise students during transitions, dismissal, practices, games, field trips, and in overflow areas; perform campus sweeps.
• Use radios/walkies to communicate hallway status (“all clear”) and coordinate with admin.
• Other (10%) Timekeeping in Deputy; assist with additional clerical/compliance tasks and special projects as assigned.
• Support with any other duties that may be required by the Company, your manager and/or the School Site.

REQUIREMENTS:

• Minimum of an Associate’s (AA) degree in Education, Child Development, or a related field.
• Experience working with K–8 students in a classroom, tutoring, or youth program setting.
• Strong understanding of tutoring practices, goal-setting (including SMART goals), and basic case management for students.
• Strong organizational and management skills, with the ability to multitask and keep multiple responsibilities on track.
• Proficiency in administrative tasks and clerical workflows; ability to support office operations smoothly.
• Proficiency in Microsoft Office and Google Workspace (Docs, Sheets, Forms).
• Excellent written and verbal communication skills; strong interpersonal and customer service skills.
• Demonstrated ability to maintain confidentiality and professionalism.
• Bilingual in English and Spanish (preferred).
• Ability to work effectively with students, families, and staff from diverse backgrounds.
• Dependable, punctual, and able to manage multiple responsibilities simultaneously.
• Comfortable in office and school environments; includes indoor/outdoor supervision and occasional lifting (up to 20 lbs).
• Work hours may occasionally include evenings to support ELOP events or extended-day programs.
• Spanish Bilingual Clear FBI-DOJ background check (facilitated through us).
• Negative TB Test result.
• Strong attention to detail for compliance and attendance reconciliation.
• Reliable communication with staff, coaches, parents, and students.
• Additional duties may be required based on the District/Student need.

WHO WE ARE:

• HeyTutor is the leading EdTech company that provides tutoring for over 50 school districts nationwide.
• After 11 years in business, we’ve served over 400K students and delivered 1M+ lessons.
• We are growing rapidly in our expansion efforts to help bridge learning gaps caused by the pandemic and support students in need.
• Our teaching curriculum and high dosage tutoring methodology has been proven to significantly improve test scores.
• We are proud to be ranked #28 in the country as the best startup employer by Forbes.
• We offer competitive pay for our tutors, consistent weekly schedule, and rewards for tutors achieving certain milestones.

Equal Opportunity Employer:

• HeyTutor is an Equal Opportunity Employer.
• We are committed to creating a diverse and inclusive workplace and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or veteran status.

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