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Crawford Thomas Recruiting
SecretaryCrawford Thomas Recruiting • Hollywood, Florida
Secretary

Secretary

Crawford Thomas Recruiting • Hollywood, Florida
30+ days ago
Job type
  • Full-time
  • Permanent
Job description
Job Title: Secretary
Location: Florida (On-site)
Reports To: Office Manager / Operations Director
Employment Type: Full-Time
About Us:
Our client is a premier Florida-based service provider specializing in sustainable, high-performance solutions for both residential and commercial properties. We offer a cutting-edge product lineup—Impact Windows and Doors, Roofing, Solar Roofing, and HVAC systems—all with a Zero Down payment option. Committed to environmental sustainability and disaster resilience, we're redefining how Floridians safeguard and energize their spaces. Position Summary:
We are seeking a highly organized, detail-oriented Secretary to support our fast-growing team. This key administrative role involves managing communications, organizing documentation, and maintaining a smooth office workflow. The ideal candidate will be proficient with CRM systems, have excellent communication skills, and be capable of professionally interacting with clients, vendors, and internal staff. Key Responsibilities:
  • Serve as the first point of contact for client inquiries via phone, email, and in-person
  • Manage and maintain the company’s CRM system, ensuring all client interactions and project updates are accurately recorded
  • Schedule appointments, meetings, and installations across departments
  • Draft, format, and send emails and official correspondence on behalf of the company
  • Organize and maintain digital and physical filing systems
  • Coordinate internal communication among departments (Sales, Installations, Customer Service)
  • Track project timelines and provide updates to clients and team members
  • Handle basic bookkeeping, invoicing, and payment follow-ups as required
  • Support general office operations and assist leadership with special projects and administrative tasks
Qualifications:
  • High school diploma or equivalent (Associate’s or Bachelor’s degree preferred)
  • 2+ years of experience in a similar administrative or secretarial role
  • Proficiency in CRM platforms (e.g., Salesforce, HubSpot, or similar)
  • Strong organizational skills and attention to detail
  • Excellent written and verbal communication abilities
  • Professional demeanor and a client-focused mindset
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace
  • Ability to multitask in a fast-paced, dynamic environment
What We Offer:
  • Competitive compensation
  • Opportunity to work in a mission-driven, sustainability-focused company
  • Supportive team environment and professional development opportunities
  • Flexible work environment for the right candidate




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Secretary • Hollywood, Florida

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