Secretary Clerk SY 24-25

Secretary Clerk SY 24-25-(24005003)

Description

JOBSUMMARY & PRIMARY JOB FUNCTIONS

REPORTSTO: Leadership

DEPARTMENTNAME: Various

JOBSUMMARY (2-3 sentences): Answersinquiries and provides information to the general public, customers, visitors,and other interested parties regarding activities conducted at establishmentand location of departments, offices, and employees within the organization.

PRIMARYJOB FUNCTIONS: List,in the order of time spent, the essential tasks performed by the position.

Thestatements in this job description are not an exhaustive list of all essentialfunctions, duties and skills. Other duties may be added or deleted and thisdescription may be amended at any time.

Job Responsibility 1:

Operates telephone to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments.

Job Responsibility 2:

Greets persons entering establishment, determines nature and purpose of visit, and directs or escort them to specific destinations.

Job Responsibility 3:

Performs administrative support tasks, such as proofreading, transcribing handwritten information, or computers to work with specific programs, invoices, spread sheets, or other documents.

Job Responsibility 4:

Communicates with customers, employees, and other professionals to answer questions, disseminate or explain information, take orders, and address complaints.

Job Responsibility 5:

Reviews files, records, and other documents to obtain information to respond to requests.

Job Responsibility 6:

Provides information about establishment, such as location of departments, classes, or offices, employees within the organization, or services provided.

Job Responsibility 7:

Opens, sorts, and routes incoming mail, answers correspondence, and prepares outgoing mail.

Job Responsibility 8:

Maintains and updates filing, inventory, mailing, and database systems, either manually or using a computer.

GENERALRESPONSIBILITIES, REQUIREMENTS, AND IMPACTS

DATARESPONSIBILITY : “ DataResponsibility” refers to information, knowledge, and conceptions obtained byobservation, investigation, interpretation, visualization, and mentalcreation. Data are intangible andinclude numbers, words, symbols, ideas, concepts, and oral verbalizations.

Comparesor inspects data, people, or things against a standard.

PEOPLERESPONSIBILITY : “ PeopleResponsibility” refers to individuals who have contact with or are influencedby the position.

Followsinstructions of supervisor.

ASSETSRESPONSIBILITY : “ AssetsResponsibility” refers to the responsibility for achieving economies orpreventing loss within the organization.

Requires responsibility and opportunity forachieving moderate economies and/or preventing moderate losses through themanagement or handling of supplies of high value or moderate amounts of money.

MATHEMATICALREQUIREMENTS : “ Mathematics”deals with quantities, magnitudes, and forms and their relationships andattributes by the use of numbers and symbols.

Usesaddition, subtraction, multiplication, and division; may compute ratios, rates,and percentages.

COMMUNICATIONSREQUIREMENTS : “ Communications”involves the ability to read, write, and speak.

Readstechnical instructions, charts, and/or procedures manuals; composes routinereports and completes job forms; speaks compound sentences using standardgrammar.

COMPLEXITY OFWORK : “ Complexityof Work” addresses the analysis, initiative, ingenuity, creativity, andconcentration required by the position and the presence of any unusualpressures.

Performs semi-routine work involving set proceduresand rules, but with frequent problems; requires normal attention with shortperiods of concentration for accurate results or occasional exposure to unusualpressure.

IMPACT OFDECISIONS : “ Impact of Decisions” refers toconsequences such as damage to property, loss of data or property, exposure ofthe organization to legal liability, or injury or death to individuals.

Makes decisions with minor impact - affects onlythose in immediate work area.

EQUIPMENT USAGE : “EquipmentUsage” refers to inanimate objects such as substances, materials, machines,tools, equipment, work aids, or products. A thing is tangible and has shape, form, and other physicalcharacteristics.

Handlesmachines, tools, equipment, or work aids involving little or no latitude forjudgment regarding attainment of standard or in selecting appropriate items.

SAFETY OF OTHERS : “ Safety of Others”refers to the responsibility for other people’s safety, either inherent in thejob or to assure the safety of the general public.

Requiressome responsibility for safety and health of others and/or for occasionalenforcement of the standards of public safety or health.

EDUCATION ANDEXPERIENCE REQUIREMENTS

EDUCATIONREQUIREMENTS : “ EducationRequirements” refers to job specific training and education required for entryinto the position.

HighSchool or GED.

LICENSES,CERTIFICATIONS, AND REGISTRATIONS REQUIRED : “ Licenses,Certifications, and Registrations” refers to professional, state, or federallicenses, certifications, or registrations required to enter the position.

None.

EXPERIENCEREQUIREMENTS : “ ExperienceRequirements” refers to the amount of work experience that is required forentry into the position that would result in reasonable expectation that theperson can perform the tasks required by the position.

Minimumof two years’ applicable experience.

Morespecific degree, certification, and experience requirements will be included inthe position announcement as vacancies occur.

AMERICANS WITHDISABILITIES REQUIREMENTS

PHYSICAL DEMANDS :“ Physical Demands” refers to the requirements forphysical exertion and coordination of limb and body movement.

Standing and walking: generally 4 hours per day (sedentary)

Lifting and carrying: frequently lifting 10 lbs and occasionally lifting 20 lbs

Push and pull: unlimitedgrasp and fingering

Dexterity: ability to operate machines, tools or officeequipment

Additional requirements: unlimited reaching to shoulder height; frequently climbs stairs;exposure to heat extremes.

UNAVOIDABLEHAZARDS : “ UnavoidableHazards” refers to unusual conditions in the work environment that may causeillness or injury.

Theposition is exposed to extreme heat/cold, wet or humid conditions, bright/dimlights, dust or pollen, intense noise levels, vibration, fumes or noxiousodors, moving mechanical parts, disease/pathogens, and traffic.

SENSORY (ADA)REQUIREMENTS : “ SensoryRequirements” refers to hearing, sight, touch, taste, and smell necessary toperform the tasks required by the position efficiently.

Theposition requires normal visual acuity and field of vision, hearing, speaking,color perception, sense of smell, and depth perception.

AMERICANS WITHDISABILITIES ACT COMPLIANCE

Metropolitan NashvillePublic Schools is an Equal Opportunity Employer. ADA requires MNPS to provide adequateaccommodations to qualified persons with disabilities. Prospective and currentemployees are encouraged to discuss ADA accommodations with management.

Qualifications

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Primary Location

:Nashville-Southwest-H. G. Hill Middle

Work Locations

:H. G. Hill Middle150 Davidson RoadNashvilleTN

Job

:Administrative SupportJob Schedule:Full-Time