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Administrative Reimbursement SpecialistProPivotal • Cambridge, MA
Administrative Reimbursement Specialist

Administrative Reimbursement Specialist

ProPivotal • Cambridge, MA
30+ days ago
Salary
$30.00 hourly
Job type
  • Full-time
Job description

Administrative Reimbursement Specialist

We are hiring an experienced Administrative Coordinator to support 4–5 faculty members in a fast-paced, professional environment. This role focuses heavily on expense reimbursements and travel coordination — applicants without at least 3 years of relevant experience will not be considered.

Key Duties:

  • Support 4–5 faculty members with administrative tasks
  • Coordinate international and domestic travel arrangements
  • Handle high-volume expense reimbursement (via Concur or similar platform)
  • Draft and edit internal/external correspondence
  • Schedule meetings and appointments; create itineraries
  • Assist in planning events, including visits from external speakers/consultants
  • Minimal calendar management

Required Qualifications:

  • Minimum 3 years of administrative experience
  • Proven experience managing travel logistics and expense reimbursements
  • Familiarity with Concur or comparable expense system
  • Proficient in Microsoft Outlook and other MS Office tools
  • Ability to manage multiple priorities with attention to detail
  • Ability to work on-site in Cambridge Monday-Friday

Pay for this position is up to $30/hour

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Administrative Reimbursement Specialist • Cambridge, MA

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