Grants Administrator (Administrative Specialist III)

About Us

Tallahassee, a diverse community of nearly 200,000 residents, is the state capital and home to Florida A&M University, Florida State University, and Tallahassee State College. It is known for its national forest, freshwater lakes, and abundant parks and recreational activities. Located in the north-central portion of the state of Florida.

The City, as an organization, has a devoted workforce of approximately 4,000 people who come together to ensure the needs of the community are met through municipal services. These services include Police, Fire, Utilities (electric, gas, water, wastewater, stormwater), Parks and Recreation, Aviation-Tallahassee International Airport, and general municipal services. The City’s mission is to be the national leader in the delivery of public service.

The City of Tallahassee’s workforce is our community's lifeblood, we offer diverse career opportunities, a positive work-life balance, competitive compensation, exceptional wellness programs, and comprehensive benefits, all of which position us to be the premier employer of choice for this area.

Deadline (Open Until Filled)

Open until filled.

Department Name

Police Department

Job Specifications

For the complete job specification, listing essential duties and desirable qualifications, go to .

This is a responsible administrative and supervisory role supporting a department or division director in managing complex operations and policy implementation. The position requires a deep understanding of organizational and departmental policies and involves significant independent judgment in daily operations. The incumbent may act on behalf of leadership and plays a key role in developing and improving systems, managing staff, and ensuring operational excellence.

Key Responsibilities:

Leadership & Supervision

• Plan, direct, and supervise administrative, technical, and/or professional staff in areas such as:PurchasingFiscal and statistical reportingHuman resource managementPersonnel transactions
• Guide staff engaged in general or specialized operational activities.
• Provide input or make decisions on hiring, promotion, transfer, termination, and conduct performance evaluations.
• Represent the department or division in internal and external matters as authorized.

Policy & Program Management

• Develop and implement departmental/divisional policies and programs.
• Analyze and recommend improvements to systems, programs, and procedures.
• Coordinate divisional activities and provide expert advice on administrative and policy matters.
• Carry out special assignments or projects as directed by department/division leadership.

Budget & Financial Oversight

• Prepare, manage, and monitor the department/division budget and/or grants.
• Approve or deny departmental purchases and staff leave requests.

Systems & Efficiency

• Design, install, and maintain management systems, forms, and procedures.
• Coordinate technology and system needs with Information Systems Services to support operational goals.
• Monitor and improve the efficiency of programs and processes.

Working Conditions:

• Operates with limited supervision and significant autonomy.
• Performance is reviewed through reports, outcomes, and regular communication with higher-level administrators.

Minimum Training & Experience

Possession of a bachelor’s degree in business or public administration, or a degree accepted in the field for which the vacancy exists

AND

Four years of technical, staff or administrative experience related to the field in which the vacancy exists;

- or -

An equivalent combination of training and experience.

Necessary Special Requirements

For designated positions allocated to this classification, applicants must possess a valid Class E State driver's license.

Police Department: Applicants should truthfully complete the Criminal History Questions on the City Employment Application. Any omissions, falsifications, misstatements, or misrepresentations of the information provided may disqualify an applicant. The top applicant chosen for this position will be required to complete and pass a Truth Verification Examination prior to an employment offer being made.

Salary Range

$24.1863 to $65.6314/hourly. Hiring rate generally will not exceed $43.0928/hour.

Benefits Information

The City of Tallahassee offers a comprehensive benefits package, including:

• Paid vacation, sick leave, parental, and catastrophic illness leave
• Defined benefit pension and defined contribution plans
• Paid holidays
• Tuition reimbursement
• Medical, dental, and vision insurance
• Life and long-term disability insurance
• Pre-paid legal, critical illness, and auto insurance plans

For more information about benefits offered to eligible City employees, visit or.

Note: OPS employees are eligible for medical insurance plans but not eligible for paid vacation, paid sick leave, or paid holidays. Temporary employees (Non-OPS) are not eligible to participate in the City’s benefits programs