Payroll Specialist

Description

General Purpose:

Apply knowledge of all payroll functions including processing, reporting, systems, wage and hour laws, time and attendance, garnishment processes, and operational best practices in accordance with established procedures. Work under a moderate degree of supervision to perform timely and accurate daily activities and processing of employee payrolls for employees on monthly, semi-monthly, bi-weekly, and weekly cycles.

Duties and Responsibilities:

• Administer the end-to-end payroll operations, including data entry, payroll processing, tax compliance across multiple states, timekeeping activities, auditing, and reporting to ensure timely and accurate payroll
• Compile, input, audit, and verify any additional data to be included in the final payroll prior to processing of W-2s and process W-2 corrections as appropriate
• Assist with tax account set up and amendments and help resolve payroll tax issues
• Answer a high volume of questions relating to salary, paychecks, and other payroll information, while paying close attention to detail and keeping all salary, benefit, and other personal information confidential
• Assist payroll coordinators at field locations and problem solve to achieve resolutions regarding payroll issues; ensure field payroll coordinators are properly trained to perform all aspects of their payroll duties
• Work closely with human resources representatives regarding inquires, issues, and procedures affecting payroll
• Assist in the testing of all payroll related system enhancements, improvements, integrations, or conversions
• Maintain and safeguard accurate payroll records, ensuring compliance with record-keeping requirements
• Follow internal controls to prevent fraud or errors in payroll processing
• Generate and distribute various payroll reports as needed
• Assist with any internal or external audits
• Complete monthly, quarterly and year-end tasks; ensure they are completed accurately and timely
• Support merger and acquisition activities as required; assist with set up of payroll related systems
• Collaborate with project managers and team members to assist in various projects, ensuring adherence to timelines and quality standards
• Create and maintain procedure manual for all job duties
• The requirements herein are intended to describe the general nature and level of work performed by employee, but is not a complete list of responsibilities, duties, and skills required. Other duties may be assigned as required

Requirements

Minimum Qualifications:

Education and Experience

• High School diploma or equivalent
• 1-3 years of progressive payroll experience for a large company, especially in a multi-state environment including knowledge of federal and state payroll regulations, tax laws, and wage and hour laws
• 1 -3 years ADP Enterprise experience
• Certification and/or license – Fundamental Payroll Certification preferred

Knowledge, Skills and Abilities

• Solid knowledge of standard payroll concepts, practices and procedures
• Able to process payroll for a large company, especially in a multi-state environment including knowledge of federal and state payroll regulations, tax laws, and wage and hour laws
• Excellent attention to detail, organizational, analytical, time management, and problem-solving skills
• Able to work well in a fast paced, high pressure, and often changing environment
• Able to identify and handle priority and/or sensitive issues with discretion and a commitment to confidentiality

§ Basic knowledge of Microsoft Office applications, including Excel

• Able to take initiative and set priorities without close supervision and follow clearly defined procedures
• Able to apply a high level of attention to detail and accuracy
• Able to be flexible, prioritize, and manage multiple assignments with competing deadlines
• Able to respond courteously and efficiently to inquiries, complaints, and requests
• Able to communicate clearly and effectively, both verbally and in writing
• Able to follow through on day-to-day responsibilities
• Able to interact positively and work effectively and professionally with others
• Must be able to read, write and speak English

Travel:

5%-15% (1-3 times per year)

An Equal Opportunity Employer