Litigation Secretary

About the jobAre you an organized and detail-oriented professional looking for an exciting opportunity to showcase your administrative skills? Look no further! Aleshire & Wynder, LLP is seeking a Full-Time Litigation Secretary to join our team in Irvine, CA. As a Litigation Secretary, you will play a crucial role in ensuring the smooth operation of our office. This position is perfect for someone who thrives in a detail oriented, professional environment and enjoys multitasking. You will have the opportunity to work with a team of transactional and litigation attorneys in a supportive and collaborative work culture. In this role, you will be responsible for managing calendars, scheduling appointments, coordinating meetings, and handling general clerical duties. Your exceptional organizational and interpersonal skills will be put to use as you assist in maintaining office supplies and equipment, preparing correspondence, and coordinating travel arrangements. If you are excited about joining our team where you can personally make a positive impact, apply today! As an employee at Aleshire & Wynder you will enjoy benefits such as Medical, Dental, Vision, 401(k), Life Insurance, Health Savings Account, Flexible Spending Account, Competitive Salary, and Paid Time Off. Aleshire & Wynder, LLP: Our Mission Aleshire & Wynder, LLP, is a California-based private law firm of 60+ attorneys with offices located in Westlake Village, Los Angeles, Fresno, Irvine and Riverside. Aleshire & Wynder is a unique law firm dedicated to the representation of public entities by providing innovative, ethical, and cost-effective legal representation. What does a Litigation Secretary do? Produce legal documents by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; such as pleadings, briefs, opinions, complaints, administrative decisions, orders, and subpoenas from verbal or written instructions, occasional transcription, shorthand notes, rough drafts, and/or other materials which may be difficult to interpret and/or format Proven ability to proofread and correct prepared materials for correct grammar, spelling, punctuation, format, syntax, and contentReview legal documents to ensure they are in proper format and contain all necessary portions or related documents & exhibits for court acceptance; file legal documents with proper courtsPrepare and assemble materials, documents, and exhibits for meetings, appearances and hearings Support as needed with reporting of billable time reporting and expense report entryPrepare all outgoing mail, packages, and certified receipts; for your attorneysPerform copying and scanning, as neededAssist with maintaining firm hardcopy and electronic files in accordance with the firm's established systemManage sorting and transferring of obsolete materials from active files to storage off-site, as neededAssist legal staff in day-to-day activities and complete special projects as assignedArrange domestic travel as neededConsistently promote and model courteous service in a prompt and efficient mannerMaintain positive relationships with internal and external clients through professional interactionsMaintain compliance with all company policies and proceduresWould you be a great Legal Secretary? High School Diploma or GED required; college degree or legal secretarial certification(s) a plusA minimum of five (5) years' experience as a Litigation Secretary supporting assigned attorneys Advanced Microsoft Office Skills (Word/Macros and Outlook)Preferred experience with iManage, Judicial Council Form software, Compulaw, WestLaw-Drafting Assistant Knowledge of Municipal Law is preferred Proven experience of use of correct English usage, spelling, punctuation, and legal terminologyKnowledge of the organization and composition of correspondence, pleadings, discovery and transactional and related documentsExperience with court rules and procedures for State, Appellate and Federal courts, legal terminology and syntax, and of the content, organization, and format of legal documents and correspondenceAbility to follow complex instructions and interpret guidelines in order to make decisions and take necessary actionsAbility to maintain composure during stressful situations occurring as a result of workloads and/or deadlinesAbility to use diplomacy and discretion in giving out information to all related parties to a caseAbility to transcribe documents from written, oral or computer generated formatsJoin us! So, what do you think? If you can meet these requirements and perform this job as described above, we would be happy to have you as part of our team! Salary: $40 - $45 per hour, depending on experienceAleshire & Wynder LLC is an Equal Opportunity Employer