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Bedford Staffing
Personal AssistantBedford Staffing • US
Personal Assistant

Personal Assistant

Bedford Staffing • US
30+ days ago
Salary
$150,000.00–$200,000.00 yearly
Job type
  • Full-time
  • Permanent
  • Quick Apply
Job description

Job Type:

  • Full-time, permanent Compensation: $150,000-$200,000 We are seeking an exceptionally organized, proactive, and detail-oriented personal assistant to support an UHNW employer.
  • In this role, you will manage high-level personal, administrative, and lifestyle logistics while overseeing the day-to-day operations and maintenance of two primary local residences.
  • The ideal candidate possesses high emotional intelligence, impeccable attention to detail, strong vendor management capabilities, and a commitment to confidentiality.
  • Requirements Experience as a Personal Assistant, Household Manager, or Estate Assistant.
  • Commitment to maintaining strict privacy and confidentiality.
  • Exceptional verbal and written communication skills.
  • Proficient in digital calendar management and Microsoft Office.
  • Strong problem-solving abilities.
  • Valid driver’s license with a clean driving record and reliable personal transportation.
  • Ability to foresee potential issues and address them before they impact the family.
  • Keen eye for detail regarding home presentation, organization, and luxury standards.
  • Responsibilities Oversee the day-to-day operation, maintenance, and readiness of two local residences.
  • Source, vet, schedule, and oversee external contractors, specialist technicians, housekeepers, landscapers, and service providers.
  • Negotiate contracts and inspect completed work to maintain high standards.
  • Ensure homes are fully stocked, immaculate, and prepared according to the family's preferences prior to their arrival or for special events.
  • Coordinate personal appointments, family calendars, wellness appointments, lessons, and domestic household schedules.
  • Arrange comprehensive domestic and international travel itineraries, including private/commercial flights, luxury accommodations, ground transportation, passports/visas, and detailed daily agendas.
  • Handle personal errands, dry cleaning, high-end gift sourcing, returns, and bespoke personal shopping.
  • Assist with planning, organizing, and executing private dinners, holiday gatherings, and events across both properties, including catering and staffing coordination.
  • Manage household petty cash, credit cards, and expense reporting.
  • Process vendor invoices and submit them to the accountant for timely payment.
  • Maintain organized physical and digital filing systems for home warranties, service contracts, manuals, and household records.
  • Benefits Health, dental, and vision insurance; 401(k) matching; paid time off (PTO) and paid holidays. Powered by JazzHR
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Personal Assistant • US

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