Admin. Assistant, Global Publicity

Job Description

The Administrative Assistant, Global Publicity will fully support the EVP, Global Publicity and serve as a liaison for the Global Publicity team. The individual in this role will manage the calendar, phones, travel, expenses, contacts, filing and all administrative needs for the EVP, Global Publicity.

The Administrative Assistant will manage all Global Publicity team meetings. They will conduct and provide research to the team, assist at events such as premieres, press days and screenings and handle communication interdepartmentally.

Essential Responsibilities:

• Handle a high-volume calendar, answer phones, coordinate travel arrangements and deliveries, route file invoices/contracts, complete and submit monthly Travel & Expense reports, help with publicity brainstorm presentations, and facilitate the flow of confidential and timely information throughout the department
• Assist in preparing all required memos, presentations, research, meeting agendas, notes, meeting recaps, room bookings, etc., as needed
• Maintain and distribute the global publicity team master calendar and film festival calendar on a weekly basis
• Manage various department responsibilities such as renewing publication memberships and subscriptions, updating contact lists, etc.
• Act as a liaison for information flow between the Marketing department and the EVP, Global Publicity
• Assist as needed at events such as premieres, press junkets, content days, awards-related events, and press screenings
• Lead internal departmental offsite events as requested by the EVP, Global Publicity.
• Arrange screenings for film festival directors, guests, and brainstorm attendees as needed
• Communicate with external consultants to book flights, hotels, and cars for their travels
• Work with Global Publicity team Publicists to circulate news breaks from magazines and trades that are significant to our film projects in a timely manner
• Aid with talent jet bookings and greeting

Qualifications

• 1+ years of experience in the entertainment industry, preferably with a background in publicity
• Proficient in Microsoft Office

Eligibility Requirements:

• Willingness to work evenings and weekends with short notice and flexible with hours
• Travel and flexibility are requirements for this role

Desired Characteristics:

• Confidence in working with all levels of the company
• Adaptable with a think-on-your-feet mentality
• Highly organized and able to own many responsibilities at once
• High level of precision, attention to detail, and problem-solving skills
• Ability to maintain confidentiality and exercise discretion
• Works well in a fast-paced environment
• Skilled in proactively managing calendars and competing priorities
• Ability to quickly learn new things and thrive in a collaborative environment
• Bachelor’s degree in Communication

Additional Requirements:

• Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of four days per week

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.

Salary Range:$47,500 - $60,000 (hourly paid)

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilityS.