Maintenance Administration/Logistics Assistant - Atsugi, Japan

Position Overview:

On Site Administrative help for ATSUGI JAPAN. This is an administrative position in which the incumbent will work as the principal administrative support to ATSUGI, JAPAN. The incumbent receives directions from the immediate supervisor, but normally operates under minimal supervision within a framework of standard operating procedures and established guidelines. The incumbent has extensive contact with individuals inside and outside the organization that requires the exchange of routine factual information as well as some interpretation of information. Duties are defined, but not limited to receiving, shipping, ordering, and monitoring material and equipment inventory to include monitoring of PMEL (Calibration Items) due times, hazmat and parts shelf life, and completing necessary documentation for these supply chain tasks. In addition, duties may include but are not limited to, sending daily status reports, answering telephone calls, maintaining training records and scheduling training when due, scheduling appointments and meetings, and organizing aircraft logs and records, and other documents related to maintenance and maintenance support.

Job Responsibilities:

Incumbent must be capable of performing on-site contract administration and support duties under the supervision of the Lead Mechanic. Must possess excellent customer service skills and a dedicated approach to fulfilling all essential customer needs. Must be able to deal courteously with military and company personnel. Must be able to interface with Government Representatives.

Requires the ability to perform administrative and clerical duties involving data collection, establish and maintains files, shipping and receiving, logs and records updating, aircraft and maintenance data, training records, tool control, inventory control to include restocking parts/material, mail pickup, and delivery, paying of site bills, completion of applicable maintenance forms, maintain technical publication library, and perform other duties as associated with administrative duties. Shall be conversant with maintenance and utilization of aircraft logbooks and records, and have knowledge of OPNAVINST Series, Volume II, applicable Federal Aviation Regulations, and applicable Navy Instructions, Manufacturer Manuals, and Company Instructions.

Basic Qualifications:

Requires knowledge and hands-on experience with computers involving Windows and Office software. Must have the ability to lift 20 lbs. routinely and 50 lbs. on occasion. The diversity of work conditions may range from an environment that is typical of an office setting to areas where high noise hazards prevail. May be required to handle hazardous materials in the performance of assigned duties. May be required to assist with aircraft preventative maintenance activities in order to meet flight schedules.

Must have a minimum of three (3) years documented hands-on general and one (1) year specialized experience in administrative duties. Requires typing 30 wpm. Must possess Citizenship (contract requirement). Must be able to pass a pre-employment Drug Screen test. Must be able to pass a background investigation. Must have the ability to communicate clearly and concisely, and able to read, speak, write legibly, and understand the English language. May be required to qualify for and obtain a DOD "Secret" security clearance (if requested) and Passport (Required) to support contractual obligations. Requires a valid state driver's license and be able to obtain an International Driver's License. Must be capable of driving locally.

Vertex is committed to building a diverse and inclusive environment in which we recognize and value each other’s differences as well as fostering a culture that promotes its core values: Professionalism, Integrity, and Respect. As an equal opportunity employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, age, disability, or status as a protected veteran.

Important Note:

This position does not include relocation assistance, and compensation is based on salary only.