Human Resources Coordinator

Thalia Gardens Rehabilitation and Nursing -

The Human Resources Coordinator supports the HR and Payroll departments in various administrative tasks to ensure efficient and effective HR operations and accurate payroll processing. This role involves handling employee data, assisting with recruitment processes, maintaining HR records, and ensuring timely and accurate payroll execution.

Environment:

Work will be performed primarily indoors at a long-term healthcare facility, in an office environment, but can be hybrid remote. Work will also be performed routinely around other co-workers, healthcare staff, residents, and guests. Due to the nature of facility’s business, worker may be exposed to occasional slippery floors, object on floors, chemicals, sharp objects, hazardous materials and waste (including human), blood borne pathogens, and communicable diseases, as well as high-stress medical and/or life-threatening situations.

Essential Duties & Responsibilities:

• Maintain employee records and ensure all documentation is accurate, up-to-date, and filed correctly. Conduct ongoing audits of employee files, licenses, certifications, and timekeeping.

• Assist with onboarding new employees, including preparing new hire information, employee badges and issuing employee unforms.

• Support the administration of employee benefits programs, including enrollment, changes, and terminations.

• Respond to employee inquiries regarding HR policies, procedures, and benefits.

• Assist in the coordination and execution of employee training and development programs.

• Help organize and participate in HR events and initiatives, such as employee recognition programs, wellness activities, and employee uniform program.

• Prepare and process payroll, ensuring accuracy and compliance with company policies and regulations.

• Collect and verify timesheets and attendance records.

• Prepare payroll reports and statements.

• Respond to payroll-related inquiries from employees and contract labor and resolve any issues or discrepancies.

• Ensure compliance with federal, state, and local payroll laws and regulations.

• Maintain HR and payroll databases, ensuring data integrity and confidentiality.

• Assist in the preparation and distribution of HR and payroll communications.

Job Requirements:

• Associate's degree in Human Resources, Business Administration, or a related field required or equivalent related work experience.

• 1-2 years of experience in an HR or payroll support role.

• Strong organizational and time management skills with the ability to handle multiple tasks and prioritize effectively.

• Excellent attention to detail and accuracy.

• Proficient in Microsoft Office Suite (Word, Excel, Outlook).

• Familiarity with HRIS and payroll software systems (experience with specific systems can be specified).

• Basic understanding of HR principles, practices, and regulations.

• Strong communication and interpersonal skills.

• Ability to handle confidential information with discretion.

• Problem-solving skills and a proactive approach to addressing issues.

• Friendly and professional demeanor.

Physical and Sensory Requirements:

• Moderate physical activity: o Requires handling of average-weight objects up to twenty five (25) pounds.

o Occasional standing and/or walking.

o Occasional bending and/or stooping for more than one (1) hour at a time.

o Prolonged periods of sitting at a desk while working on a computer or attending meetings.

o Frequent computer work with repetitive typing and concentrating on computer screen.

o Ability to read and interpret documents and data on a computer screen and communicate effectively with employees and other stakeholders.

o Physical ability to travel to sites.

These activities are typically required in an office environment and involve the use of standard office equipment. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.