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Accounts Payable SpecialistSweetwater Care • Carlsbad, CA
Accounts Payable Specialist
Sweetwater Care • Carlsbad, CA
18 days ago
Salary
$26.00–$29.00 hourly
Job type
- Full-time
Job description
Sweetwater Care -
Job Summary:
A healthcare management organization is seeking an experienced Accounts Payable Specialist to join its accounting team. The ideal candidate will bring strong attention to detail, communication skills, and the ability to manage multiple priorities in a dynamic environment. This is a great opportunity for a motivated team player to join a growing company.
Key Responsibilities:
Process full-cycle accounts payable transactions, including vendor invoices, reimbursements, and check requests
Adhere to AP procedures and policies, including controls to ensure invoices are fully captured, properly entered, reviewed and approved by responsible parties prior to payment
Code invoices based on specific allocation rules for multi-entity transactions
Utilize Sage Intacct to manage invoice processing and expense reporting
Perform vendor statement reconciliations and resolve discrepancies
Review aged invoice reports and follow up on outstanding items
Prepare and review ACH payment setups and ensure timely payments
Coordinate with building vendors for service and billing matters
Maintain a listing of vendors with recurring payment schedule to ensure timely entry and payment.
Perform monthly close process as it relates to AP, ensuring all invoices are entered or accrued for the month, provide support to the accounting team as needed
Support 1099 year-end reporting processes
Respond to internal and external audit requests
Participate in continuous improvement of AP processes
Complete special projects as assigned
Required Qualifications:
High School diploma or equivalent, required. Some college preferred.
Minimum 3 years of full-cycle accounts payable experience
Proficient in Microsoft Excel, including Pivot Tables and VLOOKUPs
Hands-on experience with Sage Intacct preferred or other large ERP systems
Interpersonal Skills & Attributes
Work independently but also be a team player
Strong organization skills, including balancing multiple responsibilities and effectively meeting deadlines.
Demonstrate dependability, initiative, and accountability.
Proficiency with the necessary applications to perform the day-to-day functions.
Ability to work in a fast paced, performance driven environment
Strong customer service and client-facing skills
Excellent analytical and problem-solving skills
Good written and verbal communication.
Technical / Hard Skills:
Strong understanding of accounts payable processes
Invoice processing
Vendor payments
Expense reports
Proficiency in accounting software / ERP systems (e.g., SAGE)
Solid Excel skills (data entry, formulas, pivot tables)
Knowledge of basic accounting principles
Familiarity with tax forms (e.g., W-9, 1099)
Experience with month-end closing and accruals
Knowledge of GAAP
Experience working with vendors and cross-functional teams
Soft Skills:
Strong customer service skills
High attention to detail and accuracy
Strong organizational and time-management skills
Ability to meet deadlines
Clear written and verbal communication skills
Problem-solving skills for resolving invoice or vendor discrepancies
Ability to work independently and as part of a team
Compliance & Professionalism
Ability to handle confidential financial information
Understanding of internal controls and audit requirements
Ethical and dependable work habits
Job Type: Full-time
Pay: $26.00 - $29.00 per hour
Expected hours: 40 per week
Benefits:
401(k) after 6 months
Medical, Dental, Life and Vision insurance
Schedule:
8-hour shift
Monday to Friday
Overtime may be required
Work Location: Office in Carlsbad, CA
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Accounts Payable Specialist • Carlsbad, CA
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