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CAREERXCHANGE, Inc.
Administrative AssistantCAREERXCHANGE, Inc. • Miami, FL, US
No longer accepting applications
Administrative Assistant

Administrative Assistant

CAREERXCHANGE, Inc. • Miami, FL, US
30+ days ago
Job type
  • Permanent
  • Quick Apply
Job description
Administrative Assistant

Position: Administrative Assistant

Location: Downtown Miami

Schedule: Monday – Friday | 8:30 AM – 5:00 PM

We are seeking a professional, organized, and friendly Administrative Assistant to support the daily operations of a historic commercial property in Downtown Miami. This individual will serve as the first point of contact for tenants, vendors, and visitors entering the office and will play a key role in supporting the property management team.

The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to multitask in a fast-paced environment while maintaining a polished and welcoming presence at the front desk. Prior property management experience is preferred, but not required.

Responsibilities

  • Greet tenants, vendors, clients, and visitors with a professional and friendly demeanor
  • Answer and direct incoming phone calls and emails
  • Support day-to-day administrative operations of the office
  • Manage and track Certificates of Occupancy and related documentation
  • Coordinate vendor agreements, leases, and insurance certificates
  • Communicate with maintenance staff and assist in tracking maintenance requests and work orders
  • Order and maintain office supplies and inventory
  • Organize filing systems, records, and office documentation
  • Assist management with scheduling, reports, correspondence, and special projects
  • Exercise good judgment and maintain confidentiality with sensitive information
  • Maintain a clean, welcoming, and organized front office environment


Qualifications

  • MUST be bilingual in English and Spanish
  • Strong organizational and multitasking abilities
  • Friendly, polished, and professional demeanor
  • Excellent customer service and interpersonal communication skills
  • Detail-oriented with strong follow-through
  • Ability to prioritize tasks and work independently
  • Comfortable using computers, email, Microsoft Office, and office systems
  • Prior administrative experience required
  • Property management experience preferred but not required


Compensation & Benefits

  • Health benefits effective the first of the month following 60 days of continuous employment
  • 401(k) eligibility after 1 year of service with Company match up to 4%
  • Company-paid parking or Metro pass
  • Training provided for company software systems
  • Stable Monday through Friday schedule
  • Opportunity to work within a professional and team-oriented environment in Downtown Miami


Additional Information

  • Scheduled hours are 8:30 AM to 5:00 PM, Monday through Friday
  • Employees are expected to follow all Company Policies & Procedures outlined in the Employee Handbook


We are looking for someone dependable, personable, and highly organized who takes pride in creating a positive first impression while supporting a busy office environment.

#June_2026_150

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Administrative Assistant • Miami, FL, US

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