Field Operation Support Admin / Admin Assistant

Job Title: Field Operation Support Admin / Admin Assistant

Duration: 5 months + (Contract to hire)

Location: North Miami, FL 33181

Shift-Shift: Mon Fri (8:30 am to 5: 00 pm (30-minute lunch))

Job Purpose

We are seeking a detail-oriented and organized Field Operations Administrative Assistant to join our team. The ideal candidate will play a crucial role in supporting day-to-day operations and ensuring the efficient functioning of our office. Main responsibilities include ordering headstones and everything that comes with memorials. This position offers an excellent opportunity to work in a dynamic environment within the funeral and cemetery services industry.

Job Description

Provide administrative assistance to ensure smooth office operations.

Answer direct phone calls, emails, and inquiries with professionalism.

Maintain accurate and organized records of important documents.

Perform data entry tasks and ensure information is up to date.

Assist in scheduling appointments and managing calendars for team members.

Coordinate meetings and events, ensuring all logistics are in place.

Interact with clients and families in a compassionate and empathetic manner.

Address inquiries and provide information regarding services.

Prepare and edit correspondence, reports, and presentations.

Assist in the creation of documents and materials as needed.

Monitor and manage office supplies inventory.

Coordinate maintenance of office equipment as necessary.

Work collaboratively with team members to achieve common goals.

Support other departments as needed.

Qualifications

High school diploma or equivalent; additional qualification as an Administrative Assistant is a plus.

Proven experience in an administrative role.

Proficient in Microsoft Office Suite (Word, Excel, Outlook).

Excellent organizational and time management skills.

Strong communication and interpersonal abilities.

Ability to handle sensitive and confidential information with discretion.