Administrative Assistant - Legal

Job Description

The Opportunity:

This Administrative Assistant position is responsible for providing day-to-day administrative support primarily to our Global Commercial & Operations team, as well as secondary support to our Government Affairs and Corporate/Securities teams, each in the Law Department. This position will be located in Mattel’s headquarters in El Segundo, California, and it will evolve as Mattel’s needs evolve.

What Your Impact Will Be:

• Schedule and coordinate various calls and meetings, internal and external. Provide phone coverage, as needed
• Create PowerPoint decks, Excel spreadsheets, and other charts/materials - and be creative and think out-of-the-box in doing so. Generate redlines.
• Assist with management of document/record management, billing, preferred supplier, and matter management systems, as well as other systems used by the Law Department
• Assist with updating electronic record keeping (and physical files, as needed)
• Collaborate constructively with assistants and staff within and outside the Law Dept., including C-suite executive assistants.
• Assist with correspondence and deliverables tracking; Assist with projects and task management, as needed.
• Assist with various budgeting and spend matters, including forecasts and accruals, and interfacing with law firms, managing e-billing payments, and creating reports
• Assist with processing invoices, including creation of purchase orders
• Managing SVP’s schedule and calendar by prioritizing based on knowledge of needs and priorities of the business
• Order supplies for local Corporate/Securities, Global Commercial & Operations, and Government Affairs teams
• Assist in registering attorneys for CLE webcasts and seminars, and tracking CLE for SVP
• Distribute incoming mail and preparing outgoing mail
• Assist attorneys and/or paralegals with other corporate projects, as needed
• Assist with new hire on-boarding, as needed
• Improve existing administrative practices
• Assist with scanning, copying, and distribution of various documents
• Provide secondary and backup support to Corporate / Securities & Government Affairs groups, including with respect to the matters described above

Qualifications

What We’re Looking For:

• 5+ years previous administrative assistant experience, including experience supporting a team of directors/managers or attorneys.
• Detail-oriented, with excellent planning, organization, and communication stills (in emails, on the phone, etc.)
• Technology savvy (intermediate working knowledge with Microsoft Office – Outlook, Word, Excel and PowerPoint) is required. Skilled at learning new software and troubleshooting MS Office challenges
• A positive attitude and willingness to juggle and complete a multitude of tasks with efficiency and accuracy
• The ability to act intuitively and anticipate the needs of supervisors
• Proactive/self-starter and capable of working as a member of a team, as well as independently
• Professionally manage changing and conflicting priorities
• Excellent interpersonal skills and ability to work collaboratively with a broad range of work styles and personalities, to establish effective relationships at all levels of the organization
• Trustworthy and able to appropriately handle confidential and other sensitive information and materials
• Displays a high level of professionalism and maturity
• Takes initiative, pride, and ownership of work
• Experience working with both internal and external partners
• Experience and success in working in a fast-paced, high-energy, and dynamic environment is required
• The desire and commitment to take on increasingly greater levels of responsibility
• Bachelor's degree preferred

*The pay range is indicative of projected hiring range, however base pay will be determined based on a candidate’s work location, skills and experience. Mattel offers competitive total pay programs, comprehensive benefits, and resources to help empower a culture where every employee can reach their full potential.

Additional Information

Don’t meet every single requirement? At Mattel, we are dedicated to an inclusive workplace and a culture of belonging. If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we still encourage you to apply. You may be just the right candidate for this or other roles. Join Mattel's Talent Community and start receiving exciting updates about our company, our employees, and our culture. Also, interested in signing up for job alerts? Do so here!

How We Work:
We are a purpose driven company aiming to empower generations to explore the wonder of childhood and reach their full potential. We live up to our purpose employing the following behaviors:

• We collaborate: Being a part of Mattel means being part of one team with shared values and common goals. Every person counts and working closely together always brings better results. Partnership is our process and our collective capabilities is our superpower.
• We innovate: At Mattel we always aim to find new and better ways to create innovative products and experiences. No matter where you work in the organization, you can always make a difference and have real impact. We welcome new ideas and value new initiatives that challenge conventional thinking.
• We execute: We are a performance-driven company. We strive for excellence and are focused on pursuing best-in-class outcomes. We believe in accountability and ownership and know that our people are at their best when they are empowered to create and deliver results.

Who We Are:
Mattel is a leading global toy and family entertainment company and owner of one of the most iconic brand portfolios in the world. We engage consumers and fans through our franchise brands, including Barbie, Hot Wheels, Fisher-Price, American Girl, Thomas & Friends, UNO, Masters of the Universe, Matchbox, Monster High, MEGA and Polly Pocket, as well as other popular properties that we own or license in partnership with global entertainment companies. Our offerings include toys, content, consumer products, digital and live experiences. Our products are sold in collaboration with the world’s leading retail and ecommerce companies. Since its founding in 1945, Mattel is proud to be a trusted partner in empowering generations to explore the wonder of childhood and reach their full potential.

Mattel’s award-winning workplace culture has been recognized by Forbes, Fast Company, Newsweek, Great Place to Work, TIME, and more.

Visit us at https://jobs.mattel.com/ and www.instagram.com/MattelCareers.

Mattel is an Equal Opportunity Employer where we want you to bring your authentic self to work every day. We welcome all job seekers, and all applicants will receive consideration for employment without regard to race, ethnicity, color, national origin, religion, sex, gender, gender identity or expression, sexual orientation, veteran and protected veteran status, disability status, and or any other basis protected by applicable federal, state or local law.

Pursuant to the Los Angeles Fair Chance Ordinance and the California Fair Chance Act, qualified applicants with arrest or conviction records will be considered for employment.

Videos to watch:
The Culture at Mattel
Corporate Philanthropy