Talent.com
Compass Consulting
Senior Administrative AssistantCompass Consulting • San Rafael, CA, US
Senior Administrative Assistant

Senior Administrative Assistant

Compass Consulting • San Rafael, CA, US
8 days ago
Salary
$60.00–$67.00 hourly
Job type
  • Full-time
  • Quick Apply
Job description

Our client focuses on developing first-in-class and best-in-class therapeutics that provide meaningful advances to patients who live with serious and life-threatening rare genetic diseases.

Position Structure and Reporting:

This position directly supports the Head of Global Pharmacovigilance. The Senior Administrative Assistant is positioned at the core of departmental activities, requiring sound judgement, discretion, and the ability to effectively engage with stakeholders across departments. As a central point of contact, the assistant facilitates communication and supports a wide range of operational and project-based needs.

Primary Responsibilities:

  • Proactively schedule and organize meetings and conference calls, ensuring availability of all participants, reserving meeting spaces, arranging technical setup, coordinating catering, preparing materials, and recording minutes as needed. The assistant must anticipate and resolve scheduling conflicts to ensure meetings are productive and well-attended.
  • Oversee logistics for offsite meetings, including hotel and restaurant bookings, catering arrangements, and planning team-building
  • activities. This responsibility involves thorough research, negotiation, and organizational skill to deliver seamless events in line with departmental objectives.
  • Arrange all business travel in accordance with company policy, managing flight, accommodation, and transportation bookings while adhering to budgetary and compliance requirements and considering traveler preferences.
  • Prepare and process expense reports accurately and promptly using systems such as Concur, ensuring full documentation and timely reimbursement.
  • Monitor and replenish departmental supplies, ensuring availability of materials necessary for daily operations.
  • Serve as the point of contact for IT-related issues, facilitating timely resolution and supporting ongoing productivity for GPS team members.
  • Actively participate in GPS meetings, both on-site and off-site, contributing to effective communication and operational continuity.
  • Maintain and coordinate calendars for GPS leadership and the broader department, preparing for and supporting team and staff meetings.
  • Submit and track department contract requests within the contract management system, ensuring accurate status monitoring.
  • Monitor and reconcile departmental invoices, ensuring financial accuracy and timely payments.
  • Develop and maintain departmental project trackers and spreadsheets, follow up on deliverables, and synthesize information for status reporting.
  • Organize and maintain departmental files within the document management system, ensuring accessibility and safeguarding institutional knowledge.
  • Regularly update departmental contact lists and organizational charts to reflect changes and facilitate efficient communication.
  • Ability to manage multiple tasks and priorities in a fast-paced, deadline-driven environment while maintaining attention to detail.
  • Advanced knowledge of Microsoft Office Suite, Concur, SharePoint, and other business tools required for efficient workflow.
  • Strong written and verbal communication skills to foster professional interactions with internal and external partners.
  • Commitment to meeting deadlines and ensuring thorough, accurate, and compliant work products.
  • Demonstrated ability to work independently, quickly learn new tasks, and proactively anticipate departmental needs.


Skills:

  • Minimum five years’ administrative experience, preferably in the biotechnology or pharmaceutical industries.
  • Experience supporting pharmacovigilance functions is highly desirable.
Create a job alert for this search

Senior Administrative Assistant • San Rafael, CA, US

Similar jobs

(CW) Sr Administrative Assistant (TEMPORARY)

BioMarin PharmaceuticalSan Rafael, CA, United States
Full-time

Who We AreBioMarin is a global biotechnology company that relentlessly pursues bold science to translate genetic discoveries into new medicines that advance the future of human health.Since our fou... Show more

 • Promoted

Administrative Assistant

ABM IndustriesNovato, CA, United States
Full-time

The pay listed is the hourly rate range for this position.A specific offer will vary based on the applicant's experience, skills, abilities, geographic location, and alignment with market data.Bene... Show more

 • Promoted

Administrative Assistant - Credit

Bank of MarinNovato, CA, United States
Full-time

Bank of Marin, voted by our employees as one of the Best Places to Work by the North Bay Business Journal 14 consecutive years, is seeking an Administrative Assistant - Credit to join our Credit Ri... Show more

 • Promoted

Confidential Administrative Assistant- Business Services (1.00 FTE- 8 hours/day)

Santa Rosa City SchoolsSanta Rosa, CA, United States
Full-time

About the EmployerWelcome to Santa Rosa City Schools where we embrace, engage and empower all students.Our vision is that SRCS will send students into the world empowered to find purpose, think cri... Show more

 • Promoted

Executive Administrative Assistant

TPS Group CompanySan Rafael, CA, United States
Full-time

Executive Assistant to VP, Global Supply ChainLocation: San Rafael, CA (100% On-Site)Duration: 5-Month W2 Assignment (potential to extend / convert)Pay Rate: $36-$38/hourAbout the CompanyOur client... Show more

 • Promoted

Sr Administrative Assistant

Planet PharmaSan Rafael, CA, United States
Full-time

Job DescriptionTitle: Senior Administrative AssistantIntroduction:The Senior Administrative Assistant position within the Pharmacovigilance team is integral to the effective operation of Global Pat... Show more

 • Promoted

Executive Administrative Assistant

Scion StaffingSan Rafael, CA, United States
Permanent +1

Scion Staffing has been engaged to conduct a search for an Executive Administrative Assistant for a respected healthcare organization.This is an onsite, temp-to-hire opportunity located in San Rafa... Show more

 • Promoted

Administrative Support

The Fountain GroupSanta Rosa, CA, United States
Full-time

Job Description:Provides clerical support to a smaller department or group of individuals or works in conjunction with other clerical staff to support a work area or division.Proficiency in one to ... Show more

 • Promoted

Executive Assistant

Harvest Technical ServicesSan Rafael, CA, United States
Full-time

We are seeking an exceptional Executive Assistant to support the VP of Global Supply Chain at The company.This opportunity requires a polished professional who thrives in a fast-paced, dynamic envi... Show more

 • Promoted

Administrative Assistant

APTASKFairfax, CA, United States
Full-time

Looking to fill an Administrative Assistant, partnering with a Registered Associate, to provide assistance to a VISUALLY IMPAIRED (VI) Sr.Financial Advisor & his partner.Duties would include an... Show more

 • Promoted

Administrative Assistant to the CEO

Ceres Community ProjectSanta Rosa, CA, United States
Part-time

DEPARTMENT: AdministrationREPORTS TO: CEOLOCATION: Ceres HQFLSA STATUS: Regular, Part-Time, Non-exemptEXPECTED HOURS: 35 hours/weekPosition SummaryThis role works directly with the Chief Executive ... Show more

 • Promoted

Administrative Assistant (Nursing) (Santa Rosa)

Sacramento Behavioral Healthcare HospitalSanta Rosa, CA, United States
Full-time

ABOUT US:Formerly Aurora Santa Rosa Hospital, SRBHH was opened in 2016 and is regarded as an integral part of the greater Santa Rosa and Northern California mental health system of care.Convenientl... Show more

 • Promoted

Administrative Coordinator

SkyBridge ResourcesSan Rafael, CA, United States
Full-time

Type: AdministrativeSan Rafael , CASkyBridge Healthcare is currently seeking Coordinator with Administrative experience for a 13-week contract in CA.SkyBridge Healthcare is a premier staffing firm ... Show more

 • Promoted

Executive Assistant

Talent Software ServicesSan Rafael, CA, United States
Permanent

Executive Assistant to VP Global Supply ChainJob Summary: Talent Software Services is in search of an Executive Assistant for a contract-to-hire position in San Rafael, CA.The opportunity will be f... Show more

 • Promoted

Executive Assistant

Compass ConsultingSan Rafael, CA, United States
Full-time

Job DescriptionOur client focuses on developing first-in-class and best-in-class therapeutics that provide meaningful advances to patients who live with serious and life-threatening rare genetic di... Show more

 • Promoted

Certified Medical Assistant

California Premier Pain ClinicsSanta Rosa, CA, United States
Full-time +1

California Premier Pain Clinics is looking for a part-time or full-time Medical Assistant to join our medical office.Must be willing to work weekends.The ideal candidate would travel between Santa ... Show more

 • Promoted

*****Must be CA Notary & Livescan certfied ***otherwise please don't apply -Full-Time Assistant

The UPS StoreSanta Rosa, CA, United States
Full-time

VERY IMPORTANT: LOOKING FOR THE UPS STORE EXPERIENCE WITH LIVESCAN FINGERPRINT ROLLING CERTIFICATE AND CA NOTARY COMMISSION.PLEASE DON'T APPLY IF YOU DON'T HAVE BOTH CERTIFICATIONS.The Assistant Ce... Show more

 • Promoted

Executive Assistant

System OneSan Rafael, CA, United States
Full-time

Job Title:Executive AssistantLocation:San Rafael, CAType:ContractCompensation:$35 - $39.Contractor Work Model:Hybrid (onsite Tues.Hours:Monday- Friday 9am to 5pmOverviewWe are seeking an exceptiona... Show more

 • Promoted

Physician Assistant (PA) - Family Practice - $148,627 to $168,553 per year in Coastal Northern

LocumJobsOnlineCoastal Northern California, CA, US
$148,627.00–$168,553.00 yearly
Full-time +1

Physician Assistant | Family Practice.Coastal Northern California, CA.LocumJobsOnline is working with CompHealth to find a qualified Family Practice PA in Coastal Northern California, California, 9... Show more

 • Promoted

Lead Veterinary Assistant

AmeriVet Veterinary PartnersSan Rafael, CA, United States
Full-time

Animal Medical Center San Rafael is currently looking to hire an experienced Lead Veterinary Assistant to join our team! The ideal candidate will be a dependable, detail-oriented team player who lo... Show more