Administrative - File Clerk II

Job Title : Administrative - File Clerk II

Location : 100 S California St Tower 1_B700, Burbank, CA 91505 (Hybrid)

Duration : 6 months (Possibility for Extension)

Note : It will be at Burbank, CA onsite for 5 days a week during the training period (4-6 weeks training) and move to company policy which is hybrid, 3 days in 2 days wfh. core business hours.

Project Overview

We are initiating a large-scale file organization project within a historical file room. This role will be instrumental in evaluating physical files, determining which records to archive or scan, and helping to execute the end-to-end project successfully.

Key Responsibilities

• Organize and sort large volumes of physical records in a historical file room.
• Determine the appropriate action for each file: archive or scan.
• Execute scanning and/or archiving of files in line with internal procedures.
• Compile, copy, sort, and maintain records of business transactions and other activities.
• Answer telephone calls, take messages, and redirect inquiries as needed.
• Communicate with employees and other stakeholders to explain processes, provide updates, and respond to questions or complaints.
• Maintain filing, inventory, mailing, and database systems in both physical and digital formats.
• Proofread, record, and validate data in reports or system entries.

Must-Have Qualifications

• Minimum of 3 years of relevant administrative or clerical experience.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work independently and manage time effectively without constant supervision.
• Demonstrated ability to handle sensitive and confidential information with discretion.
• Strong attention to detail and organizational skills.

Soft Skills

• Excellent verbal and written communication skills.
• Ability to multi-task and remain focused in a fast-paced environment.
• Strong interpersonal skills and a customer-service-oriented mindset.

Education Requirements

• High School Diploma or GED required.