Document Control Coordinator

WGNSTAR, an ABM company, is a dynamic and growing company with a global footprint.

Primarily focused on the semiconductor industry, we provide a platform for you to expand your career with knowledge gained on the job training, and tailored development.

We know we need talented people like you that hold similar values, which is why we do not put limits on learning, development, industry, and personal growth.

Start your path to a WGNSTAR career today!

Schedule:

• M-F (7:00am-4:00pm) Pay Rate: $30.00+ DOE Location: Boise, Idaho Position Type: Full Time Benefits : This position is eligible for WGNSTAR’s full benefits package, including Medical, Dental, Vision, and 401(k).
• Additional benefits are listed at the end of this posting.

Principal Duties and Responsibilities:

• Manage engineering and construction documents, including printing, issuing, tracking, and controlling drawings and project documentation.
• Maintain project files and records throughout the entire project lifecycle.
• Scan, file, distribute, and track controlled communications such as meeting minutes, scope documents, drawing review comments, and QA/QC records.
• Coordinate project closeout activities, including archiving documents and managing file storage systems.
• Perform data entry and administrative software support to ensure accurate project information and records.
• Provide proposal and contract documentation support for project and business needs.
• Facilitate communication between document control personnel, project teams, and organizational stakeholders.
• Schedule and prepare for engineering, design, construction, and business planning meetings.
• Manage delivery tracking and logistical coordination, including document deliveries and City of Boise-related submissions.
• Track project progress, ensure accountability, maintain data integrity, and support team collaboration to achieve project objectives.

Requirements:

• Ability to develop, understand, and apply policies, procedures, and departmental objectives when making decisions.
• Excellent teamwork and collaboration skills.
• Self-starter with the ability to work independently.
• Positive attitude and professional demeanor.
• Ability to work effectively under pressure and meet deadlines.
• Ability to manage multiple tasks and priorities simultaneously.
• Proficiency with Microsoft Office Suite applications.
• Ability to stage and load large-format printer (plotter) paper rolls weighing approximately 20 to 25 lbs.
• Minimum of 3 years of experience in records management, record keeping, or general administrative support.

Preferences:

• Experience with Design and Engineering environments is a plus.
• Experience using SharePoint is a plus.
• Previous semiconductor industry experience is preferred.
• Completion of at least 2 years of college coursework is preferred.

Physical Effort/Activities:

• Able to move materials weighing up to 30 pounds to shelf located 4 feet in height.
• Able to stand for long periods of time.
• Able to bend twist, push/pull, crouch, kneel. · Be able to read and understand chemical labels.

Additional Benefits:

• Paid Vacation, Select Holidays, Overtime Opportunities, On-site Facilities & Career Development Opportunities.
• The people who thrive most at WGNSTAR are those individuals who perform well in a team environment, enjoy interacting and engaging with several different stakeholders, and adapt quickly to changing environments, while leveraging their skills, quality, and knowledge to drive themselves and their teams towards continuous improvement and success.
• This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job.
• This job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.
• This position is not eligible for visa sponsorship.
• All applicants must be legally authorized to work in the United States without the need for current or future sponsorship (e.g., H-1B, O-1, etc).
• Additionally, WGNSTAR does not participate in the STEM OPT extension program for this role.
• Equal opportunities and Social Governance WGNSTAR is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.
• WGNSTAR places an immense emphasis on equal employment, encourages diversity in the workplace, and applies an open-door policy for inclusion of all employees.
• Our diversity program encourages people from any gender, background, ethnicity, culture, education, and experience to join the company and more importantly build a career through employee development.
• Through our Global wellness programs, WGNSTAR ensures our employees and families have access to a full range of wellness services through our Employee Assistance Program (EAP).
• In the communities that surround our business operations, we support individual and group sponsorships for local sports and those that are vulnerable in society.
• Powered by JazzHR