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Personnel CoordinatorWorkforce • Richmond, VA, United States
Personnel Coordinator

Personnel Coordinator

Workforce • Richmond, VA, United States
16 days ago
Job type
  • Full-time
Job description

The Personnel Coordinator (PC) plays a key role in supporting the recruiting and onboarding process for both exempt and non-exempt positions. This role is responsible for initiating candidate outreach, coordinating interviews, supporting on-site personnel, and ensuring a smooth hiring and onboarding experience. The PC works closely with recruiters, hiring managers, clients, and on-site teams, requiring strong communication, organization, and collaboration skills.

Location: Richmond, VA (some travel required)
Pay Rate: $18–$25/hour
Schedule: Monday–Friday, 8:00 AM – 5:00 PM

Key Responsibilities

  • Conduct initial outreach to candidates and support full-cycle recruiting efforts
  • Review applications, screen candidates, and assist in identifying qualified talent
  • Coordinate and schedule phone, virtual, and in-person interviews
  • Partner with recruiters, hiring managers, and clients to understand staffing needs and job requirements
  • Assist with new hire onboarding, including documentation, drug screens, and background checks
  • Facilitate new hire orientations and ensure compliance with onboarding processes
  • Maintain accurate and timely records in CRM, ATS, and timekeeping systems
  • Provide administrative support to recruiters, sales teams, and office leadership
  • Communicate updates regarding new hires, pending starts, and client requirements
  • Monitor attendance and follow up on call-outs, ensuring proper communication with clients
  • Support payroll processes and serve as backup for payroll operations when needed
  • Assist with event coordination, employee engagement activities, and special projects
  • Travel to job sites as needed to support operations and coverage

Essential Functions

  • Deliver excellent customer service to clients, candidates, and internal teams
  • Respond to inquiries via phone, email, text, and in person in a timely and professional manner
  • Schedule, confirm, and follow up on interviews and onboarding appointments
  • Guide candidates through the onboarding process, ensuring completion of all required steps
  • Maintain organized and accurate documentation of all communications and activities
  • Follow company processes, scripts, and compliance standards
  • Build and maintain strong relationships with clients and candidates

What We’re Looking For

  • Strong organizational skills with attention to detail
  • Ability to multitask and adapt in a fast-paced environment
  • Excellent communication and interpersonal skills
  • Problem-solving mindset with a proactive approach
  • Willingness to learn, grow, and support team success

Our Mission

We are committed to “Getting employers and employees where they want to go.” The Personnel Coordinator plays a vital role in bringing this mission to life by connecting talent with opportunity and ensuring a seamless hiring experience.

#PC

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Personnel Coordinator • Richmond, VA, United States

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