key responsibilities
Serve as the first point of contact, providing professional and courteous assistance to students, staff, and the public.Manage incoming calls, answer inquiries, and direct calls to appropriate personnel.Process and track work orders and key requests using the department's work order system.Prepare and proofread memos, reports, and correspondence.Coordinate meetings, maintain calendars, and assist with planning events and activities.Handle travel arrangements, including transportation and accommodations.Maintain confidential records and organize department files.Assist in monitoring department budgets and processing invoices.Create requisitions for supplies, services, and maintenance needs.Participate in department projects and workshops.Perform other administrative duties as assigned.
experience
0-1 years
skills
Written, verbal, and interpersonal communication skills.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Excellent organizational skills with the ability to prioritize and multitask.Experience handling sensitive and confidential information.Ability to interact effectively with diverse individuals in a professional setting.
qualifications
College Certificate or Associate?s degree (preferred).Minimum of 30 earned college hours.At least one (1) year of experience in a professional office setting.
education
Associate
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SECRETARY • McAllen, Texas
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