Our client, a well‑established organization operating in a fast‑paced, multi‑entity environment, is seeking a detail‑oriented and adaptable Accounts Receivable Coordinator to support billing, collections, and day‑to‑day office operations. This is a hands‑on role suited for someone who thrives in a dynamic setting and enjoys balancing multiple priorities.
Key Responsibilities
Accounts Receivable & Billing
• Process daily progress billings and support contract invoicing within the internal system (training provided).
• Manage incoming payments including credit cards, EFTs, e‑transfers, deposits, and cheques.
• Issue credits/refunds, reconcile deposits, and respond to customer account inquiries.
• Maintain consistent follow‑up cadence (calls/emails) and document activity in the system.
• Track open contracts and verify deposit requirements.
Accounting & Reporting Support
• Assist with monthly bank and credit card reconciliations and investigate discrepancies.
• Support Accounts Payable with ad hoc tasks (e.g., invoice processing, FX calculations).
• Record routine transactions, journal entries, and recurring monthly accrals under guidance.
Office & Administrative Support
• Provide reception backup, including answering and directing calls and greeting visitors.
• Manage inboxes, route inquiries, and maintain organized documentation.
• Support cross‑functional teams with administrative and accounting-related tasks as needed.
Junior Accountant • Richmond, CA
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