Responsibilities
- Develops and maintains well-organized filing system that permits easy reference and rapid retrieval of information.
- Promptly receives and screens incoming telephone calls to the district executives, takes messages as appropriate. Elicits necessary information to allow timely and accurate responses and responds when appropriate.
- Greets all visitors, answers questions, and directs to meeting rooms, or connects them with staff members.
- Develops and maintains strong, customer-focused relationships with key stakeholders and decision makers.
- Organizes meetings and/or special events, including, negotiating, arranging for catering, locations, and distribution of information.
- Coordinates and prioritizes district executives calendar meetings and travel schedule. Arranges travel, hotel, and car reservations and prepares itinerary.
- Mentors and coach junior support staff.
- Demonstrates ability to work autonomously with confidence. Works effectively without constant and direct supervision or guidance.
Qualifications
- High school diploma required. Postsecondary degree or diploma or certificate in office administration program considered an asset.
- 6 years of progressive experience as an administrative assistant, including a minimum of 3 years’ experience supporting senior-level managers and/or district executives.
- Excellent verbal and written communication skills; able to communicate to an executive audience with superior professionalism.
- Self-management skills to plan, organize, and prioritize and delegate tasks with conflicting deadlines in a fast-paced environment.
- Ability to act with discretion when handling confidential and privileged information.
- Ability to establish and maintain effective relationships with key stakeholders and decision makers.
- General construction knowledge is considered an asset. Understands terminology and processes when drafting correspondence.
The estimated salary range for this role is $68,000 - $88,000 based on your experience and qualifications. Final compensation will be confirmed as part of a personalized offer.
We anticipate this requisition will be open for a minimum of five days, though it may be open for a longer period of time. We encourage your prompt application.
Your Work Has Purpose Here
PCL projects are where life happens, where communities connect, careers begin, and progress is made. Regardless of the type of project, we are building something bigger: a future that's inclusive, resilient and full of opportunity.
At PCL Buildings Inc., we are committed to creating a workplace where everyone belongs. We value the diverse experiences, identities and perspectives our employees bring. Employment decisions are based on merit, potential and the drive to make a difference, regardless of race, gender, age, ability or background.
We know everyone's needs are different, if you require accommodation during the application process, please contact and include the position and location of interest.
Company: PCL Buildings Inc.
Primary Location: Denver, Colorado
Job Title: Executive Assistant
Requisition ID: 13208