House Manager & Family Assistant (with Meal Prep Support)

Job Title: House Manager & Family Assistant (with Meal Prep Support)

Location: East Nashville, TN 37206

Employment Type: Part-time (20-25 hours/week)

Proposed Start Date: ASAP

Compensation: $25–28/hour, based on experience

Requirements:

• Can maintain a smoke-free environment.
• CPR certification (required for backup childcare)
• Must have reliable transportation; family will provide reimbursement for mileage used while running errands.
• Comfortable with occasional evening or weekend hours based on family schedule and needs.
• Ability to collaborate and work as a team with the household staff, including the Nanny, to ensure smooth daily operations.
• Comfortable working in a home with cats.
• Comfortable using technology for shared calendars, lists, helpful apps.

Proposed Schedule: Tuesday-Saturday 11:00 am-4:00 pm

About Our Family:

We're a fun and busy family who is looking to find a better balance between juggling work, play, and everything in between. Our family consists of two adorable almost 2-year old, twins, plus two playful, lowkey indoor/outdoor cats. As entrepreneurs and business owners, both parents are constantly balancing demanding careers, speaking engagements, and educational trips. Between running our businesses, attending conferences, and keeping up with the kids' schedules and ensuring we are all spending quality time together, life can often feel like a whirlwind!

Our goal is simple, yet deeply important: we want to be fully present with each other, without the constant stress and overwhelm of juggling work and home life. Like many busy families, we find ourselves caught between professional demands and the desire to create lasting memories with our children. We need someone who can help bring harmony to our home—taking on the logistics, the organizing, and the day-to-day tasks—so we can focus on what truly matters: spending more quality time together, stress-free and fully engaged.

While we have a fantastic Nanny who works alongside us, helping with childcare and maintaining the kids schedule(s), we're looking for someone to serve as the primary coordinator for household logistics, scheduling, and overall family coordination. This is where you come in! You'll work closely with our Nanny and other household providers, but your main focus will be to extend the support and vision of the family, ensuring everything from meal prep to vendor coordination is taken care of with efficiency and care.

Who You Are:

If you're someone who enjoys wearing many hats, this role is a perfect fit! You'll be the central person who keeps our household running like a well-oiled machine. From managing the family schedule and coordinating appointments to handling meal prep, laundry, and providing childcare backup, you'll be the go-to for making sure everything falls into place. Your efforts will allow the parents to focus on what truly matters—spending quality time together!

This role is the heartbeat of our household operation. You'll bring structure, warmth, and a sense of calm to our busy home, all while keeping things light and fun.

If you're passionate about organizing, coordinating, and ensuring everything stays on track in a lively family environment, this role is made for you!

This role is ideal for someone who:

The ideal candidate is a self-starter who loves organizing, solving problems, and staying on top of tasks. You should be detail-oriented, proactive, and able to handle a variety of responsibilities with a positive attitude. We need someone who can keep the family's logistics running smoothly, all while being a friendly, warm presence in the home.

We're looking for a team player who can collaborate with our Nanny, parents, and service providers—someone who enjoys bringing structure to a busy home while keeping it fun and relaxed.

Key Qualities:

• Self-motivated with an ability to manage multiple tasks independently.
• Detail-oriented and organized with a love for creating systems.
• Flexible and able to adapt to the ever-changing needs of a busy family.
• A great communicator who can coordinate effectively with different people in the household.
• A warm, approachable team player, happy to collaborate and work with others.
• Reliable and proactive—ready to jump in and help where needed!

Key Responsibilities:

Household Management & Organization:

• Coordinate schedules and logistics, ensuring that all household members, including the Nanny and other staff, are aligned.
• Oversee daily resets of common areas, such as loading/unloading the dishwasher, wiping down surfaces, and tidying rooms.
• Manage household organization systems, including closets, pantry, toys, and storage.
• Prepare the home for bi-monthly housekeeping visits and support linen and towel rotations.
• Manage seasonal tasks, like clothing swaps and overseeing special organization projects.
• Help prepare for family events, holidays, and guest visits to ensure everything is in order.

Administrative & Personal Assistant Support:

• Keep track of the family's schedules—from doctors' appointments to meetings and everything in between!
• Assist with travel planning for family vacations and business trips, making sure everything is booked and organized.
• Help with basic bookkeeping, like expense tracking and helping to keep personal and professional finances in order (e.g., invoices/payments received)
• Be the family's event mastermind—from planning birthday parties, setting up unforgettable date nights (or day dates!) 1-2 times per month so the parents can squeeze in some much needed time together.

Meal Planning & Preparation:

• Plan and meal prep three (3) family dinners a week, ensuring they're healthy, easy to make, and kid-friendly with enough portions so there are leftovers.
• Take on meal prep duties like easy breakfasts and grab-and-go lunches for the parents two (2) days per week.
• Coordinate with the Nanny to make sure the kids meals are aligned with the family's schedule.
• Maintain a tidy kitchen after meals and help with grocery shopping.

Inventory Management & Errands:

• Track and restock household supplies, including groceries, toiletries, and other essentials.
• Handle errands such as shopping for groceries, picking up dry cleaning, and gift shopping.
• Organize packages, mail, and deliveries—keeping everything in order and on schedule.

Vendor & Property Oversight:

• Help manage service providers like cleaners, landscapers, and contractors to keep things in tip-top shape.
• Oversee pool maintenance, including checking daily temperature (when in use) and coordinating the opening/closing for the seasons.
• Assist in managing two rental properties—serving as the point of contact for tenants and helping with any repairs or maintenance needs.

Pet Care:

• Ensure the cats are fed as needed
• Schedule and coordinate annual vet and grooming appointments
• Keep cat supplies stocked and organized.

Vehicle Management:

• Track registration, insurance and service schedules.
• Ensure vehicles are charged, cleaned, and organized.

Deep Cleaning & Special Projects:

• Support quarterly home-maintenance checklists.
• Conduct periodic deep cleans (refrigerator and oven)
• Seasonal opening/closing of outdoor spaces (pool and porches)
• Cleaning and managing covers
• Monitoring the pool filter and temperature, especially because instructors come to do swim lessons and the pool has to be at a specific temperature
• Coordinating with the existing landscaping company, including noticing issues (e.g., brown grass) and contacting them.

Backup Childcare & Family Support:

• Step in for backup childcare when the Nanny takes time off or when extra support is needed.
• Provide light supervision, playtime, and help as needed to keep everything running smoothly.

How to Apply:

If you're excited to help keep a busy family organized and thriving, we'd love to hear from you! Please send:

• A brief cover letter explaining why you're the perfect fit for this role.
• Your updated resume.
• Three professional references with contact information.

This role requires a background check.