Executive Administrative Assistant (Learning & Development)

Join Chimes - and go further to help others go far! Chimes is a not-for-profit organization that assists people with intellectual and behavioral challenges to achieve their fullest potential.Our vast array of services - educational, employment, vocational, residential, habilitative and behavioral health - are delivered through a network of national and international affiliates. This allows us to take a comprehensive, holistic approach to improving the lives of every person we serve - those who receive and those who reap the benefits of our innovative, responsive solutions.Position Type: Hybrid (Monday through Thursday in office, work from home Fridays)Hourly Pay Range: $27.70-$30.00 per hour (commensurate with experience)Key Responsibilities:Executive & Administrative Support * Provide direct administrative support to the Director of Learning & Development, including calendar management, meeting coordination, and preparation of materials * Manage and organize email correspondence, including reviewing, sorting, and responding to emails on behalf of the Director of Learning and Development * Draft, edit, and distribute professional communications, emails, reports, and presentations * Serve as a point of contact for internal stakeholders related to training schedules, logistics, and follow-ups Training & Program Coordination * Coordinate logistics for training sessions, orientations, leadership programs, and workshops (virtual and in-person) * Manage training calendars, registration lists, attendance tracking, and completion records * Assist with onboarding and New Employee Orientation (NEO) scheduling, digital preparation, and documentation * Support the preparation and distribution of training materials, evaluations, and follow-up communicationsData, Reporting & Systems Support * Maintain accurate training records, spreadsheets, and learning management system (LMS) data * Track participation, completion rates, and deadlines for required training programs * Assist with compiling reports and summaries for leadership and compliance purposes Collaboration & Process Improvement * Work closely with Learning & Development Specialists, HR, and leadership to ensure alignment and smooth execution of training initiatives * Identify opportunities to improve administrative processes, workflows, and communication related to learning programs QualificationsRequired * Associate's degree or equivalent experience * 3 years of executive or administrative support experience, preferably in HR, Learning & Development, or training environments * Strong organizational skills with the ability to manage multiple priorities and deadlines * Excellent written and verbal communication skills * Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with calendars and scheduling tools * Experience supporting a senior leader or executive * Familiarity with learning management systems (LMS) * Ability to handle sensitive information with professionalism and discretion Preferred * Experience in nonprofit, healthcare, or human services environments * Experience with software or tools that enhance job efficiency and output Key Competencies * Attention to detail * Professional judgment and confidentiality * Proactive problem-solving * Strong interpersonal and collaboration skills * Adaptability and flexibility in a fast-paced environment Work Environment * Combination of office-based and virtual work * Occasional travel to training sites or events may be required What's in it for you? Total Rewards (For Full-Time Employees = >30 hours/week): * Competitive Pay * Medical, Dental, and Vision Insurance * Tuition Reimbursement options * Flexible Spending Accounts (Health, Dependent, and Transportation) * Life Insurance * Disability Insurance * Paid Time Off * 403(b) with Employer Match * Employee Recognition Programs * Employee Referral Bonus opportunities * Discounts through "Tickets at Work" * And More! Want to learn more?To learn more about Chimes, and how you can achieve personal and professional growth within a purpose-driven organization, visit us at: https://chimes.org/Careers. #cmd410