Legal & HR Coordinator

Legal & HR Coordinator

Prestige Care

Vancouver, WA

Pay Rate: Hourly Pay Rate Maximum: 36 Pay Rate Minimum: 28

POSITION SUMMARY

The Legal & HR Coordinator provides administrative, compliance, and coordination support to the Legal and Human Resources teams. This role assists with legal matters, regulatory and licensing compliance, employee relations intake, workers’ compensation, leaves of absence, and ADA coordination. The Legal & HR Coordinator serves as a key point of contact for HR systems, records management, and required reporting, while supporting corporate governance activities and ensuring accurate documentation and confidentiality.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Responds to internal and external HR-related inquiries by answering questions, providing guidance, and directing requests or correspondence to the appropriate individual or department.2.
• Provides administrative support to the Legal and HR teams, including processing incoming and out going mail, organizing and maintaining electronic and paper files, managing calendars, scheduling meetings and travel, processing invoices and expense reports, maintaining spreadsheets, and drafting and proofreading correspondence.
• Assists with legal case management, including organizing and producing records for discovery, formatting and reviewing pleadings and legal documents for accuracy, coordinating with external counsel or stakeholders, maintaining case files, and tracking litigation deadlines.
• Supports community licensing and regulatory compliance efforts by preparing and submitting applications and renewal documents to state regulatory bodies, tracking licensing requirements for senior living communities, and ensuring timely filings and communications with agencies.
• Completes initial intake of employee relations concerns, documents intake conversations, resolves lower-level concerns when appropriate, and escalates complex issues to the appropriate HR or Legal partner. Assists the HR team with workplace investigations as assigned.
• Assists in the coordination, reporting, and tracking of workers’ compensation claims by gathering incident reports, communicating with insurance carriers or third-party administrators, monitoring claim status, and ensuring required documentation is completed. Serves as a point of contact for internal workers’ compensation process questions.
• Assists with corporate governance activities, including maintaining corporate records, drafting board resolutions and meeting minutes, organizing corporate documents, and preparing and filing annual reports and business licenses with Secretaries of State to ensure entities remain in good standing.
• Provides company-wide user access, support, and resources related to unemployment claims, E Verify, background check systems, drug testing, and other HR programs.
• Maintains centralized team member personnel files and credentials, ensuring records are managed, archived, and retained in accordance with company policy and legal requirements. Responds to requests for unemployment, personnel files, employment verifications, and team member-related subpoenas.
• Manages Years of Service program and participates in retention and team member support activities as requested.
• Assists with research, preparation of correspondence, creation of information packets, and development of training or informational materials as requested.
• Assists with the administration and coordination of employee Leaves of Absence and A D A accommodation processes, including tracking requests and deadlines, collecting and organizing required documentation, and maintaining accurate and confidential records in compliance with applicable laws and company policy.
• Assists in maintaining and updating HR documentation, including job descriptions, team member handbooks, policies, and performance evaluation forms. Collaborates with the HR team to research, develop, and implement new or revised policies and procedures.
• Completes annual EEO reporting and other required federal or state reports as assigned.
• Collects HR and legal data and metrics and compiles accurate reports to support leadership, compliance, and operational needs.
• Maintains professional and technical knowledge by staying informed of regulatory changes, employment laws, and human resources best practices.
• Performs other duties as assigned.
  
  

COMPANY WIDE RESPONSIBLITIES

• Demonstrates Core Values of Respect, Integrity, Commitment and Trust.
• Supports a dignified and caring atmosphere with residents, residents’ families, visitors and staff.
• Protects privacy and confidentiality of information pertaining to residents, employees, the facility, and company information and records.
• Maintains a safe and secure working environment and practices safe working habits
  
  

QUALIFICATIONS AND EXPERIENCE

1-3 years of experience in human resources, legal assistant, paralegal, benefits, recruitment or related office environment required. Proficiency in Microsoft Office Suite is required. Experience with legal case management software, document management systems, and HRIS is a plus. Ability to quickly learn new software or online filing systems is important. Must be able to manage multiple projects and deadlines simultaneously, with strong attention to detail. Ability to be flexible, organized and detailed-oriented. Effective interpersonal and customer service skills. Demonstrated ability to handle confidential and sensitive information with discretion

EDUCATION

Associate’s degree in paralegal studies, human resources, business or a related field or equivalent knowledge and skills obtained through a combination of education, training and experience. Bachelor’s degree preferred. Paralegal certification (CLA/CP) or Human Resources certification (PHR, SHRM-CP or SHRM-SCP) is a plus but not required.

Who is Prestige Care/Prestige Senior Living?
Prestige Care is a family of over assisted living and memory care communities in Oregon and Washington. We are an organization of over 500 team members who serve thousands of residents, where we have the privilege of personally touching their lives every day.
We have four core values of integrity, trust, commitment, and respect that guide everything that we do. With a strong commitment to career development and advancement, Prestige Care is a employer that can help you achieve your career goals and objectives. With a healthcare career at Prestige Care, you will enjoy a collaborative, team-oriented environment where your work truly matters at the end of every day.Summary of Benefits
Full-time team members are eligible for Prestige’s comprehensive benefit package including choice of medical plans, HSA/FSA accounts, dental and vision insurance, and company paid life and AD&D insurance. All team members are eligible to participate in the company’s retirement plans with a company match for those who meet the hours and service requirements. Additional benefits include Employee Assistance Program and Education Reimbursement program.
PTO:
AL/PCI Salary: Accrue PTO at rate of 0.0615/hour during their first year/16 days.
PCI Hourly: Full-time and Part-Time team members (over 20 hours/week) accrue PTO at rate of 0.0423/hour during their first year.