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Rosecastle at Deerwood
Business Office CoordinatorRosecastle at Deerwood • Jacksonville, FL
Business Office Coordinator

Business Office Coordinator

Rosecastle at Deerwood • Jacksonville, FL
27 days ago
Job type
  • Full-time
Job description
Rosecastle at Deerwood -

About Rosecastle at Deerwood:

At Rosecastle at Deerwood, we are dedicated to creating safe, comfortable, and vibrant communities where seniors can thrive. Our Business Office Team plays a crucial role in ensuring our communities operate efficiently, supporting both residents and staff with exceptional administrative and financial management.

We are currently seeking a skilled, reliable, and detail-oriented Business Office Coordinator to join our team at Rosecastle at Deerwood. This role is vital in managing the financial and administrative operations of our senior living communities, providing a well-organized and supportive environment for residents, families, and staff.

Why Join Rosecastle at Deerwood?

At Rosecastle at Deerwood, we foster a culture of compassion, leadership, and growth—for our residents and our team. We offer:

  • Competitive salary
  • Comprehensive health, dental, and vision insurance
  • Paid time off and holidays
  • Ongoing professional development opportunities
  • Company-paid life insurance
  • Company-paid Employee Assistance Program

Position Summary:

The Business Office Coordinator is responsible for the general management of office operations, including financial processes, record-keeping, and administrative support. This role ensures accurate financial reporting, smooth office functionality, and compliance with company policies while providing exceptional service to residents, families, and staff.

Essential Duties and Responsibilities:

  • Financial Management:
      • Oversee accounts payable and receivable, billing, and payroll processes.
      • Maintain accurate financial records and assist with budget preparation.
      • Ensure compliance with financial policies, procedures, and reporting standards.
  • Office Operations:
      • Manage daily administrative functions, ensuring office efficiency and organization.
      • Support human resources activities, including onboarding, maintaining employee records, and assisting with benefits administration.
      • Coordinate with department heads to streamline workflows and improve administrative processes.
  • Customer Service:
      • Provide exceptional customer service to residents, families, and staff, addressing inquiries promptly and professionally.
      • Serve as a key point of contact for internal and external communications.
  • Compliance & Record-Keeping:
    • Maintain confidential records in compliance with company policies and regulatory requirements.
    • Ensure timely completion of required reports and audits.



Qualifications:

  • Education:
      • Associate's or Bachelor's degree in Business Administration, Accounting, or related field preferred.
  • Experience:
      • Minimum of 1-2 years of experience in office administration, bookkeeping, or financial management, preferably in a healthcare or senior living setting.
  • Skills:
    • Strong organizational skills with attention to detail.
    • Proficiency in Microsoft Office Suite and accounting software.
    • Excellent communication and interpersonal skills.
    • Ability to multitask, manage time effectively, and adapt to a fast-paced environment.

Physical Requirements:

  • Ability to sit, stand, and work at a computer for extended periods.
  • Occasionally lift office supplies or equipment up to 20 lbs.

Certifications & Requirements:

  • Must successfully pass a background check and drug screening.

If you are an organized, detail-oriented professional with a passion for supporting efficient operations, we’d love to have you on our team.

Apply today to make a difference at Rosecastle at Deerwood!

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Business Office Coordinator • Jacksonville, FL

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