Coordinator, Ad & Program Standards - Universal City

Job Description

We are NBCUniversal's enterprise-wide Standards department. Our team develops and implements content policies that center our viewers and excite our collaborators, including creators, advertisers, and brand partners, to deliver the best experience for all audiences. We support innovative advertising and culture-defining entertainment programs while ensuring that NBCUniversal’s advertising and program content reflects the sensibilities of our company and respects our varied community of fans.

We are seeking a capable, highly motivated Coordinator. You will play a cross-functional role that requires extensive collaboration with teams across NBCUniversal, as well as external partners. As a Coordinator for the Standards department, you will support the West Coast team across a wide range of responsibilities, serve as a key liaison in interactions with internal divisions and external organizations, and provide comprehensive administrative and operational support to the SVP, Standards. You will be a tactful, effective communicator and an organized multitasker who thrives in a fast-paced, time-sensitive environment. You will also provide operational support to the SVP, Standards as needed.

This position is based in Los Angeles, CA and reports to the Manager, Standards. We are a geographically distributed department with teams in Los Angeles, Miami, and New York, so you will be expected to partner effectively and collaborate seamlessly with colleagues across the department, including our other department Coordinators.

Responsibilities include but are not limited to:

• Providing broad administrative support to the department, including scheduling and assisting with meetings and presentations, maintaining department records, updating and tracking assignments, reconciling expenses, and ordering supplies.
• Serving as the main point of contact for department inquiries, including commercial approval status, website registration requests, general IT matters, and issues with internal systems.
• Providing proactive, timely follow-up for all requests and building strong ongoing relationships with internal and external partners, engaging and communicating clearly and with confidence.
• Proactively monitoring department systems and processes and developing and implementing innovative ideas that improve the way we work and support cross-team collaboration and information sharing.
• At the direction of the SVP, preparing agendas, presentations, and briefing materials and managing logistics for key meetings and events, including AV setup, catering, and follow-up on action items.
• Assisting the SVP with planning and executing team-building activities, workshops, and offsites that foster engagement across the department.
• At the direction of the SVP, supporting other department initiatives and special projects, including tracking deliverables and managing timelines.
• Training and collaborating with Pages and Interns on their day-to-day duties and providing backup to them as needed.
• Completing assigned projects in a timely manner; tracking status, timelines, and milestones and communicating updates to stakeholders clearly and accurately.
• Operating the delay mechanism during live programming, including outside regular work hours, as needed.
• Maintaining complete confidentiality and discretion regarding all business matters.

Qualifications

• BA/BS degree or equivalent experience.
• Minimum one (1) year of full-time work experience; prior administrative support, media internship, or Page Program experience a plus.

Requirements:

• Strong and effective verbal and written communication skills, including cross-team synchronization, project management, and presentation skills.
• Ability to successfully complete a high volume of time-sensitive tasks in an expeditious, precise manner.
• Strong organizational skills, with the ability to prioritize, work independently and efficiently, and handle multiple projects simultaneously.
• Ability to consistently maintain a collaborative, positive attitude and a commitment to delivering high-quality work.
• Strong interpersonal instincts and a demonstrated ability to engage in mature and professional conversations, as the nature of our work may require discussion of sensitive subjects that appear in content undergoing review.
• Must be willing and available to work overtime, including some evenings and weekend hours, to meet operational needs, including show production schedules and ad review deadlines.
• Ability to demonstrate respect for all and help foster an equitable and inclusive environment.

Desired Characteristics:

• Technological savviness and proficiency in Airtable and Microsoft Office 365 tools (including Copilot, Excel, OneNote, PowerPoint, SharePoint, Teams, and Word).
• Strong decision-making and proactive problem-solving skills, including the ability to anticipate needs and take initiative in proposing solutions.
• Adaptability, emotional intelligence, and professional maturity.
• A passion for television and an understanding of industry trends and developments.

Additional Requirements:

Hybrid: This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.

Salary range: $50,000 - $60,000 + overtime

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.