Supply Distribution Clerk

Supply Distribution Clerk

• JOB SUMMARY
  • Maintains supplies at an efficient cost-effective level, as well as, for the appropriate patient care level. Coordinates operations between Purchasing, Supply & Distribution and end users.
• ESSENTIAL FUNCTIONS
  • PATIENT/CUSTOMER
    • Essential Accountabilities
      • Ensures communication and collaboration with supervisors and fellow co-workers to serve patients and other customers to the best of his/her ability.
      • Is professional in all actions and appearance
      • Anticipates patients’/customers’ needs and acts accordingly.
      • Works to enhance patient satisfaction
      • Analyzes problems from the customers’ point of view.
      • Honors patient/customer/employee confidentiality.
      • Seeks feedback on how to improve performance and offers constructive feedback, as well.
      • Assist patients and families
      • Applies learning for improved performance.
      • Demonstrates understanding and ownership of how his/her role contributes to achieving the success of the Department and the Health System.
      • Demonstrates a personal commitment to ensuring a clean and safe working environment.
      • Uses resources wisely – as if they were one’s own.
      • Strives to understand and value differences in others’ race, nationality, gender, age, background, experience, and style.
      • Assists in orienting new employees/staff, if/as needed.
      • Attends staff meetings and continuing education in-service training as directed by supervisor.
  • PATIENT/EMPLOYEE SAFETY ACCOUNTABILITIES
    • Patient Care Providers
      • Participates in Entity and Department wide initiatives for Patient /Employee safety
      • Demonstrates an awareness of patient/ employee safety when carrying out daily responsibilities of their position.
      • Validation of annual competencies required for the position
  • OPERATIONS
    • Prepares, stores and delivers safe, clean and/or sterile supplies and medical equipment for use.
    • Inspects condition of supplies and equipment received into CSR and takes steps to correct any deficiencies.
    • Rotates stock in accordance with established procedure and best practices of the Central Services profession.
    • Ensures shelves are filled each day to provide customers with appropriate inventory levels.
    • Enters accurate data into the Materials Management Information System.
    • Corrects any deficiencies in data entry that may arise by crediting, issuing and adjusting stock as needed.
    • Communicates any pertinent information to the Lead Supply & Distribution Clerk, as appropriate.
    • Communicates with nursing units before making supply and equipment runs.
    • Delivers unit supplies and clean medical equipment to the nursing units per predetermined schedules and removes soiled equipment, instruments and accessories on a similar schedule.
    • Maintains proper par levels on the nursing units, on carts and trays, delivers equipment, supplies, exchange carts and trays as needed.
    • Wipes down carts on a scheduled basis as designated by Lead Supply/Distribution Clerk.
    • Keeps bulk stores organized and clear of obstructions to meet the requirements of all appropriate policies and regulatory agencies.
    • Breaks down boxes for removal by housekeeping.
    • Coordinates the washing of all cart covers, totes and bins on a scheduled basis and whenever the aforementioned may become soiled.
    • Assists with the loading and unloading of deliveries and pickups from/to the linen delivery service.
    • Loads clean linen for daily delivery to the unit.
    • Delivers clean/removes excess linen to the units.
    • Tracks deliveries and usage of linen using the most appropriate control system.
    • Removes soiled linen from the units for pickup and retrieval by the linen delivery service.
    • Assists with the loading and unloading of deliveries and pickups from/to the freight carrier.
    • Reviews bill of lading, packing slips, and any other available documentation to confirm correct delivery noting any apparent damage and/or shortages before signing for acceptance of goods from the carrier.
    • Receives all usable products into the MMIS system, generating a delivery document.
    • Cleans, decontaminates and disinfects medical equipment and patient rooms, while maintaining accurate and thorough documentation of the process.
• QUALIFICATIONS
  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    
    • Education
      • High School Diploma required
    • Work Experience
      • 1-2 years in a related setting, past experience with decontamination processes and equipment preferred
    • Licenses / Certifications
      • None

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