Talent.com
University of Florida
Administrative Coordinator - Jupiter, FLUniversity of Florida • Palm Beach
Administrative Coordinator - Jupiter, FL

Administrative Coordinator - Jupiter, FL

University of Florida • Palm Beach
30+ days ago
Job type
  • Full-time
Job description

Job Description:

To varying degrees, Administrative Professionals under Research & Academic Affairs perform administrative support activities for multiple supervisors, typically Principal Investigators, as well as for members of their laboratories. An administrative Coordinator is an integral part of our research team. This full-time role will require assistance with grant preparation and submission (training will be provided to the selected candidate), manuscript preparation and submission, performance of account reconciliations, making travel arrangements and submitting expenses for reimbursement, interaction and communication with all other departments, including Faculty, Graduate Studies, Research Services, Support Services, Human Resources, the library and the offices that comprise each of these divisions. Sensitivity and discretion in dealing with confidential matters is an essential element of this position.

  • Assist with Grant Related Activities (Pre and Post award) such as grant preparation and grant management in conjunction with the Office of Sponsored Programs. Maintain current biosketches and other support documentation for Investigator(s), as well as certifying that all assurances and approvals are in place for any regulatory agencies, as needed for annual progress reports. This requires familiarity with the policies and practices related to ensuring publications are PMCID compliant.
  • Calendar and appointments for PI: Maintain busy calendar for PI, organize tele/videoconferences and meetings between multiple locations, time zones and/or groups.
  • Lab Support: Work with various offices on campus, such as: preparation and submission of POs for lab ordering with Procurement, Payroll department and completion of timesheets, working with IT services/Telecom for network and audio-visual needs, working with Facilities and Resources for repairs, installations, engineering needs, and scheduling with Environmental Health and Safety for lab member training and biosafety.
  • Recruitment and Onboarding New Hires: Planning travel, agendas, lunches, and accommodations for job candidates. Working closely with Human Resources, and, if necessary, the International Office for visa requirements to onboard new employees in a timely and efficient manner.
  • Travel and Reimbursements: Arrange and coordinate travel for PI to scientific meetings, both domestic and international. Submit and follow up on status, to ensure that reimbursements are completed promptly.
  • Seminars/Conferences: Coordinate logistics of guest speakers to Institute-wide events, such as annual seminar series and/or annual conferences. This would include arranging conference room logistics, travel details, creating an agenda for meetings with Faculty, advertisement of the event, budgeting, catering and reimbursement.
  • Perform other duties as assigned.

Expected Salary:

Commensurate with experience.

Required Qualifications:

High school diploma or equivalent and three years of relevant experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Preferred: None.

Create a job alert for this search

Administrative Coordinator - Jupiter, FL • Palm Beach

Similar jobs

Mandel Center Program Coordinator

Jewish Federation of Palm Beach CountyWest Palm Beach, FL, United States
Full-time

Mandel Center Operations & Program Coordinator.Jewish Federation of Palm Beach County is a 501(c)3 nonprofit organization dedicated to transforming, inspiring and saving lives in the Palm Beaches a... Show more

 • Promoted

Marketing Coordinator

Lux HoldingsBoynton Beach, FL, United States
Full-time

LUXHAIR is a South Florida based Ladies Fashion Hair Company featuring celebrity-branded high-fashion hair extensions, wigs, and hair accessories by Sherri Shepherd, Tabatha Coffey and Daisy Fuente... Show more

 • Promoted

Permit Coordinator/Project Manager

BHI EnergyNorth Palm Beach, FL, United States
Full-time

Permit Coordinator/Project Manager.We are searching for a Permit Coordinator/Project Manager for a 1+ year contract assignment.This position involves managing permitting process in administrating, ... Show more

 • Promoted

Marketing and Sales Coordinator

Lux HoldingsBoynton Beach, FL, United States
Full-time

Marketing And Sales Coordinator.LUXHAIR is a South Florida based Ladies Fashion Hair Company featuring celebrity-branded high-fashion hair extensions, wigs, and hair accessories by Sherri Shepherd,... Show more

 • Promoted

Administrative Assistant, William A. Meyer Jewish Community Foundation

Jewish Federation of Palm Beach CountyWest Palm Beach, FL, United States
Full-time

Organization Summary:Jewish Federation of Palm Beach County is a 501(c)3 nonprofit organization dedicated to transforming, inspiring and saving lives in the Palm Beaches and 70 countries around the... Show more

 • Promoted

Scheduling Coordinator

MorseLife Health SystemsWest Palm Beach, FL, United States
Full-time

Compiles schedules for Licensed Practical Nurses, and Certified Nursing Assistants for all shifts in Palace, Tradition, MC AL and Resnick buildings to ensure proper staffing levels are achieved.Stu... Show more

 • Promoted

Routing Coordinator- $800-$1k

TLC SolutionsWest Palm Beach, florida, US
Full-time

Full-Time | Weekly Pay | Hourly Compensation.TLC Solutions provides dependable, compassionate transportation services for patients traveling to and from hospitals, rehabilitation centers, nursing f... Show more

Administrative Coordinator I

Nova Southeastern UniversityPalm Beach, FL, United States
Full-time

We are excited that you are considering joining Nova Southeastern University!Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputatio... Show more

 • Promoted

Mandel Center Program Coordinator- Palm Beach County

Jewish Federations of North AmericaWest Palm Beach, FL, United States
Full-time

Mandel Center Operations & Program Coordinator.Jewish Federation of Palm Beach County is a 501(c)3 nonprofit organization dedicated to transforming, inspiring and saving lives in the Palm Beaches a... Show more

 • Promoted

Staffing Coordinator

MorseLife Health SystemsWest Palm Beach, FL, United States
Full-time

The Staffing Coordinator is responsible for managing staff scheduling, assignments, and workforce planning to ensure the organization maintains appropriate coverage and service levels.This role ove... Show more

 • Promoted

Care Coordinator

Foundcare, Inc.West Palm Beach, FL, United States
Full-time

To serve the immediate health and psychosocial needs of clients by providing information, advice, and referral services.Collaborate with physicians, care teams, and other staff members in ensuring ... Show more

 • Promoted

Admissions Coordinator

Opportunity HealthcareWest Palm Beach, FL, United States
Full-time

Valeo Resources has partnered with a national mental health organization that is constantly expanding.We are currently seeking candidates for a full-time Admissions Coordinator to join the team in ... Show more

 • Promoted

Administrative Coordinator

Bimbo BakeriesWest Palm Beach, FL, United States
Full-time

Bimbo Bakeries - - - Responsibilities:Provide support in areas such as recruitment, staffing, and orientation.Assist in maintaining personnel records.Process a variety of confidential forms, includ... Show more

 • Promoted

Coordinator, Wellness

Cano HealthWest Palm Beach, FL, United States
Full-time

It's rewarding to be on a team of people that truly believe in making an impact! We are committed to building the best primary care environment for patients and are seeking healthcare enthusiasts t... Show more

 • Promoted

Surgery Center Administrator

USPIWest Palm Beach, FL, United States
Full-time

United Surgical Partners International, the country's largest ASC platform, is currently seeking a Surgery Center Administrator for Palm Beach International Surgery Center at the Paley Institute lo... Show more

 • Promoted

Healthcare Administrative Specialist

Aveanna HealthcareWest Palm Beach, FL, United States
Full-time

Administrative Office Coordinator Aveanna Healthcare is a leading national provider of home health services to medically fragile children and adults.Our mission is to revolutionize the way homecare... Show more

 • Promoted

Associate Administrator

Tenet HealthcareWest Palm Beach, FL, United States
Full-time

Under direction, serves as a principal assistant to the Chief Operating Officer and exercises initiative in the administrative direction and coordination of major activities or functions within the... Show more

 • Promoted

Clinical Scheduling Coordinator

Water's Edge DermatologyNorth Palm Beach, FL, United States
Full-time

Are you compassionate, dependable, and eager to make a difference in patients' lives? Water's Edge Dermatology is expanding and looking for dedicated Clinical Scheduling Coordinators to join our te... Show more

 • Promoted

Project Coordinator

Palm Beach Atlantic UniversityWest Palm Beach, FL, United States
Full-time

Palm Beach Atlantic University - West Palm Beach - West Palm Beach, FL 33401.Position Type Full Time Education Level 4 Year Degree.In support of the university's mission and objectives, the Project... Show more

 • Promoted

Contract Coordinator

Westinghouse Electric Company LLCNorth Palm Beach, FL, United States
Temporary

WECTEC Staffing Services provides customer-focused solutions with offerings ranging from high-volume and low-cost to specialized niche solutions, never compromising on delivering best-in-class cust... Show more