Events Coordinator

Job Description

Jefferson is seeking an Events Coordinator to support The National Science Foundation’s (NSF’s) Office of Legislative and Public Affairs (OLPA). The Events Coordinator provides hands‑on logistical, planning, and on‑site support for meetings, conferences, exhibits, and outreach events. This role supports event managers by coordinating logistics, managing inventory and materials, supporting exhibitors and speakers, and ensuring events run smoothly from setup through breakdown. Please note that this position is contingent upon contract award and funding approval.

This role will be Onsite at the NSF Offices at the Randolph Building, 401 Dulany Street, Alexandria, VA 22314.This position requires that applicants reside in the United States and have legal authorization to work in the U.S. Applicants must maintain U.S. residency for the duration of their employment

This recruitment effort is in preparation for a proposal and is therefore unfunded until contract award. The annual salary range is negotiable. Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs.

At Jefferson, we are not just building a team; we are cultivating a community of exceptional individuals driven by a shared passion for innovation and excellence. Joining the Jefferson team means stepping into an environment that values collaboration, encourages creative thinking, and celebrates individual strengths. Here, you’ll find a vibrant culture that fosters sharing and connectedness where careers are nurtured, exciting and meaningful work is encouraged, and continuous learning from the smartest people in the industry.

Our commitment to unlocking your potential goes beyond conventional career paths, offering a dynamic and supportive space where your ideas are not just heard but valued. Join us at Jefferson, where your career becomes a journey of continuous advancement, and your talents find the platform they deserve.

Responsibilities:

• Coordinate logistics for meetings, conferences, and outreach events, including venues, shipping, signage, registration, and on‑site support.
• Support exhibit and expo‑style booth setup, breakdown, storage, inventory tracking, and redeployment.
• Manage event materials, supplies, and inventory forecasting; coordinate on‑the‑ground purchases as needed.
• Assist with RSVP management, registration platforms, speaker coordination, and collection of bios and headshots.
• Provide on‑site event support, including room setup, attendee assistance, vendor coordination, and troubleshooting.
• Prepare checklists, reports, and post‑event documentation; contribute to weekly updates and status reports.
• Adapt event logistics for virtual or hybrid environments as required.

Required Qualifications:

• Bachelor’s degree from an accredited college or university or equivalent experience.
• A minimum of 5 years of professional experience supporting trade-show style events, conferences, or exhibits.
• Proficiency with Microsoft Office and Adobe Creative Cloud.
• Demonstrated experience managing shipping and receiving logistics across multiple events.
• Experience working with major trade exposition vendors and delivering high-quality customer service.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Ability to lift and maneuver event materials and equipment (50+ lbs) during on-site events.

Benefit Overview:

• Health Benefits; Medical, Dental, Vision
• Retirement Plan Match
• Competitive Annual Leave Package
• Education Reimbursement
• Basic and Voluntary Life Insurance
• Disability Insurance
• Cafeteria Plan
• Employee Assistance Program (EAP)
• Domestic and Global Health Insurance
• Floating Holidays
• Wellness Program

Jefferson Solutions Group is proud to be an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to veteran status, disability status, or any other characteristic protected by federal, state or local laws.

Jefferson Solutions Group is committed to providing opportunity for all qualified individuals. As part of this commitment, JSG will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact the Human Resources Department at (202) 626-8550 via email: HR@jeffersonsg.com

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About Jefferson Solutions Group

Jefferson Solutions Group is proud to be an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to veteran status, disability status, or any other characteristic protected by federal, state or local laws.

Jefferson Solutions Group is committed to providing opportunity for all qualified individuals. As part of this commitment, Jefferson will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact the Human Resources Department at (202) 626-8550 via email: HR@jeffersonsg.com