Medical Records Analyst

Join the Southwest Healthcare Team!

About Us:

Creating Health and Harmony, Southwest Healthcare is a comprehensive network of care with convenient hospital and ambulatory care/outpatient locations here to serve the Southern California community. With over 6,000 passionate providers and healthcare employees, our shared goal is to provide convenient access to a wide range of healthcare services in a way that benefits you, your family, and the entire community.

Job Summary:

Southwest Healthcare is seeking a Full-Time Medical Records Analyst at our Temecula, CA location. This position will collaborate with staff across the Region and is responsible for auditing medical record charts and accurately reviewing them according to established Medical Staff Bylaws, Medical Staff Rules and Regulations and Federal and State Statutes. Duties include but not limited to:

• Consistently accounts for 100% of all charts analyzed on the discharge lists within 24-hours of discharge.
• Compiles accurate statistical data on chart audits concurrently and/or after discharge for reporting purposes using the latest performance improvement tools/methods.
• Follow-up with each provider with a phone call/meeting when an electronic communication is ineffective to ensure the provider has an understanding of a process/procedure to meet compliance.
• Prepae Medical Records and scan documents according to the department procededures.
• Communicates any hand-off information for your primary and secondary function(s) to the responsible staff member to ensure continuous workflow when you have knowledge of upcoming absences.
• Perform quality control functions on all objects scanned comparing the paper record to the scanning system ensuring quantitative and qualitative documentation at a 95% accuracy rate.
• Track prepping and scanning errors discovered through the quality control process to help with performance improvement.
• Performs corrections within the current EHR system or notify appropriate staff member for correction when discovered.
• Daily document all productivity data within your individual spreadsheets.
• Performs other duties as assigned.

EDUCATION/TRAINING/ EXPERIENCE:

• High School Graduate or equivalent required.
• Associate’s degree from an accredited College or University in Medical Records Science preferred.
• Completion of an introductory course of Medical Terminology required.
• Two (2) to Three (3) years of experience in Medical Records required, acute care experience preferred. Equivalent education in lieu of experience will be considered.
• Prior knowledge of State and Federal release of information laws preferred.

CERTIFICATIONS/LICENSES:

• Must have valid California Driver’s License and reliable transportation.

OTHER SKILLS AND ABILITIES:

• Demonstrates knowledge and ensures compliance with The Joint Commission and Title 22 standards and guidelines.
• Demonstrates compliance with Healthcare policies and procedures at all times.
• Ability to set priorities and appropriately organize workload and complete assignments in a timely manner.
• Demonstrates ability to relate to clinical personnel and medical staff, as well as ability to interact well with the public.
• Must have knowledge of PC and applications.
• Must possess an ability to use and access reference material and make decisions upholding Medical Staff Bylaws, Rules and Regulations, The Joint Commission standards, Federal and State (Title 22) statute, as it relates to medical records completion.
• Demonstrates the ability to adhere to all Health Insurance Portability and Accountability Act (HIPAA), Federal and State statute, as it related to proper and improper releases.
• Demonstrates a high level of awareness in protecting patient P.H.I., including double check using two patient identifiers for verification of documentation that may be given to outside agencies or patients.
• Demonstrates compliance with Healthcare policies and procedures at all times.
• Ability to set priorities and appropriately prioritize workload and complete assignments in a timely manner.
• Demonstrates excellent organizational skills and detail oriented.
• Demonstrates ability to relate to clinical personnel and medical staff, as well as ability to interact well with the public.
• Demonstrates effective communication with all customers (i.e. medical staff, hospital staff, patients, etc.) regardless of communication method. Utilizes principles of AIDET for framework of conservations.
• Must possess a fundamental knowledge of computer skills, phone skills, fax, and copying.
• Must possess knowledge of medical terminology.
• Demonstrates stable emotional makeup required to perform in a fast-pace environment with frequent interruptions.
• Demonstrates ability to handle emergency or crisis situations.
• Demonstrates the ability to utilize the language line to communicate with patients as appropriate.
• Demonstrates the ability to search out and verify previous medical record number, issue new numbers when applicable and notify the appropriate HIM staff member for correction completion.

Benefit Highlights:

• Challenging and rewarding work environment.
• Competitive Compensation & Generous Paid Time Off.
• Excellent Medical, Dental, Vision and Prescription Drug Plans.
• 401(K) with company match and discounted stock plan.
• SoFi Student Loan Refinancing Program.
• Tuition, CEU, Certification, Licenses Reimbursement program.
• Career development opportunities within UHS and its 300+ Subsidiaries!
• More information is available on our Benefits Guest Website: .

Southwest Healthcare is owned and operated by subsidiaries of , a King of Prussia, PA-based company, one of the nation’s largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. (NYSE: UHS) has built an impressive record of achievement and performance, growing since its inception into a Fortune 500 corporation. Headquartered in King of Prussia, PA, UHS has 99,000 employees. Through its subsidiaries, UHS operates 28 acute care hospitals, 331 behavioral health facilities, 60 outpatient and other facilities in 39 U.S. States, Washington, D.C., Puerto Rico and the United Kingdom.

EEO Statement:

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws. We believe that diversity and inclusion among our teammates is critical to our success.

Avoid and Report Recruitment Scams:

We are aware of a scam whereby imposters are posing as Recruiters from UHS, and our subsidiary hospitals and facilities. Beware of anyone requesting financial or personal information. At UHS and all our subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates by matching skill set and experience with the best possible career path at UHS and our subsidiaries. During the recruitment process, no recruiter or employee will request financial or personal information (e.g., Social Security Number, credit card or bank information, etc.) from you via email. Our recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail, etc. If you suspect a fraudulent job posting or job-related email mentioning UHS or its subsidiaries, we encourage you to report such concerns to appropriate law enforcement. We encourage you to refer to legitimate UHS and UHS subsidiary career websites to verify job opportunities and not rely on unsolicited calls from recruiters.