Talent Acquisition Operations Specialist

Talent Acquisition Operations Specialist

Integrated Resources, Inc is a premier staffing firm recognized as one of the tri-states most well-respected professional specialty firms. IRI has built its reputation on excellent service and integrity since its inception in 1996. Our mission centers on delivering only the best quality talent, the first time and every time. We provide quality resources in four specialty areas: Information Technology (IT), Clinical Research, Rehabilitation Therapy and Nursing.

Job Description

Responsibilities

65% Systems & Process Administration:

Manage ATS user account setup, troubleshoot technical issues, respond to process queries, and escalate issues as needed.

Serve as primary contact for other recruitment systems for user setup/deactivation; resolve issues and introduce process enhancements: Kenexa/BrassRing, Workday, BroadBean, Candex, HireRight etc.

Maintain communications, offer templates, lists in the ATS and related systems.

Maintain US new hire electronic paperwork packets, update policies and paperwork (including year-end updates); and communicate changes to the team.

Serve as first point of contact for TA team members in managing adherence to process and SLAs and resolving issues.

In partnership with Total Rewards Operations, troubleshoot and resolve equity grant issues.

Serve as LinkedIn Administrator to manage Recruiter Seat ownership and extract Recruiter Usage metrics.

10% Recruitment Process Management & Training:

In partnership with the TA Ops Specialist, responsible for creating, maintaining and updating recruitment tools, documents, policies and procedures.

Utilize SharePoint technology for document creation, updates and communication.

Communicate and train TA team members on process updates and enhancements.

Manage TA team onboarding / off-boarding (IT forms, systems account setup and access requests); including mass Req team updates.

10% Recruitment Program Support:

Conduct system testing in support of configuration enhancements and new implementations.

With TA Ops Specialist, participate on project teams within and across HR groups in support of special projects and cross-functional initiatives.

Work collaboratively with recruitment team to have Shire representation at staffing programs (job fairs, networking events).

Manage recruitment media and marketing materials.

5% Vendor Management:

Agency MSA Management - Create Agency Master Services Agreements (MSAs) using approved templates, route for sign-offs, field vendor questions.

Agency code creation and user account setup.

5% Reporting/Compliance:

Prepare recruiting metrics and reports as needed.

Work with TA Ops Specialist and HR Data Management team to resolve data issues.

Ensure compliance with all applicable laws.

Educate Recruitment team on how to manage e-vacancy files.

In partnership with TA Ops Specialist, support Affirmative Action Plan process and compliance reporting as appropriate.

Education and Experience Requirements:

Minimum of 2 years of relevant recruitment and HR systems experience.

Working knowledge of Recruitment systems (Applicant Tracking Systems) and web based recruiting tools.

Experience with IBM Kenexa 2xBrassRing highly desirable.

Knowledge of employment laws (federal and state) policies and practices.

Proficiency with Microsoft Office, including Word, Excel, PowerPoint and Visio

Key Skills, Abilities, and Competencies:

Proven attention to detail to provide accurate information.

Proven ability to work in a fast paced environment with demonstrated ability to handle multiple competing tasks and demands.

Analytical reasoning to identify root cause and provide resolution.

Strong written, oral communication skills as well as interpersonal skills.

Proven teamwork skills and ability to demonstrate flexibility and change.

Internal Collaboration within TA, TA Ops and HRSS function.

External Vendors, candidates.

Must be able to handle interactions with tact and diplomacy

Qualifications

Bachelor's degree.

Additional Information

Ankita Teja

Technical Recruiter

Integrated Resources Inc.

IT REHAB CLINICAL NURSING

Inc. 5000 2007-2014 (8th Year)

Certified MBE I GSA - Schedule 66 I GSA - Schedule 621I I GSA - Schedule 70

Tel: 732-429-1919

Fax: 732-549-5549