Litigation Legal Secretary

Litigation Legal Secretary- Downtown Houston Area

A prestigious international law firm operating in over 20 cities is seeking a Litigation Legal Secretary to add to their team. Candidates must have 5+ years of relevant litigaton experience within a law firm setting. Preferred experience within O&G, appellate work, and general complex litigation. This position offers benefits and a great work environment as well as paid parking. This position is 100% in the office. Duties include:

• Leadership & Participation:
  • Takes on leadership roles in team and firm projects.
  • Assists with lawyer committee work, community service, and public relations activities.
• Administrative Support:
  • Manages attorney's inbox, calendar, contacts, and client matter files.
  • Routes internal/external mail and handles incoming electronic files (e.g., faxes, court filings).
• Client File Maintenance:
  • Follows firm policy for managing electronic and hardcopy files.
  • Ensures proper labeling, barcoding, and timely closing of client files.
  • Maintains compliance with Records policy.
• Electronic File Management:
  • Works with attorneys to store materials in iManage instead of personal folders.
  • Provides assistance with organizing and filing electronic materials appropriately.
  • Promotes paperless practices.
• Document Production:
  • Creates, edits, and proofreads legal documents and correspondence.
  • Drafts transmittal letters and memoranda.
  • Ensures documents meet firm standards.
• Scheduling & Communication:
  • Arranges conference calls, appointments, and meetings.
  • Uses office equipment (fax, photocopy, video conferencing, scanning).
  • Maintains up-to-date schedules and provides phone coverage as needed.
  • Responds to client inquiries.
• Event & Travel Coordination:
  • Coordinates meetings, teleconferencing, catering, and travel arrangements.
  • Prepares expense reports and payment requests according to firm policy.
• Other Duties:
  • Completes special projects as assigned.