Brokerage Coordinator

Brokerage Coordinator

We are seeking a Brokerage Coordinator to support a market-leading team of Brokers at a top global real estate services firm. The role consists of execution of work related to commercial real estate transactions and client deliverables. This individual must be a collaborative team player with a can-do mindset and will participate in regular business and team meetings. It is a multifaceted role requiring strong organizational skills, plus the ability to take some initiative and multi-task in a fast-paced environment. The Brokerage Coordinator will be trained and become highly proficient with the internal systems including team's database, as well as Workday, Salesforce, Microsoft and Adobe applications. This position offers the opportunity to gain knowledge and experience in commercial real estate plus growth potential within a well-established Brokerage team in San Jose.

Administrative Functions:

• Prepare AIR Forms - Purchase and Sale Agreements, Leases Agreements, Tenant Estoppels and Disclosures (Property Information Sheets and Seller's Mandatory Disclosure)
• Draft Listing Agreements Cushman & Wakefield and AIR Forms. Coordinate with Legal Department and management to finalize for execution and tracking.
• Prepare and format Letters of Intent, Proposals to Lease or Purchase, Counter Responses and other Transaction Related Correspondences
• Coordinate closed deal submission to the Deal Desk
• Organize all agreements, property information and due diligence materials for each pursuit and transaction.
• Support timeliness of team's deliverables
• Coordinate marketing efforts with corporate marketing functions including compiling case studies, client information & maintaining an up-to-date library of content.
• Submit key transactions to corporate PR service & manage personal social media posting.
• Create, enter, and maintain listings in external listing multiple services (AIR, LoopNet, and CoStar)
• Maintain and account for our subscription with LoopNet and our team's listings posted within
• Maintain team's internal active list of property listings and pursuits.
• Respond and Track Inquiries on all the team's listings using a client relationship management database.
• Prepare property surveys, tour books, property flyers/brochure and other marketing materials as needed.
• Maintain Team's Internal Database
• Manage the subscription and function of the internal database.
• Input and update contacts information in internal database.
• Create targeted mailers from internal database.
• Enter data to prepare weekly marketing updates and activity reports for clients.

Requirements:

• Bachelor's degree or equivalent.
• 3-5 Years' experience in marketing, administration, or related field; or similar combination of education and experience.
• Excellent oral and written communication skills.
• Proficiency with Microsoft Office Suite.
• Proficiency with Adobe Creative Suite.
• Detail oriented, self-starter, well organized, able to set priorities and handle multiple projects at any given time, and comfortable working in a fast-paced environment independently.
• Demonstrated strong interpersonal skills.
• History of excellent internal and external customer service.

Physical Requirements:

• Involves work of a general office nature; typically includes extended periods of sitting and/or operation of a computer for 8 hours a day.
• May involve periods of standing, such as operating at machines including copiers, scanners, binding, cutting, and folding.
• Some overtime may be required.
• Regularly required to lift supply boxes; some could weigh up to 30 pounds.
• Extensive walking through out the office
• Regularly required to talk, hear, and use hands and fingers to write and type.
• Ability to speak clearly so others can understand you.
• Ability to read and understand information and ideas presented orally and in writing.
• Ability to communicate information and ideas in writing and orally so others will understand.
• Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays.

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements. The compensation for the position is: $32.00 - $32.21

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.