Talent.com
PSG Global Solutions
Document Control SpecialistPSG Global Solutions • South Plainfield, NJ, United States
Document Control Specialist

Document Control Specialist

PSG Global Solutions • South Plainfield, NJ, United States
30+ days ago
Job type
  • Full-time
Job description

Document Control Specialist

Reporting to the Document Controls Manager, this position has overall responsibility to support all processes and systems of the administered plan for controlled documents and information management specifically for the DP&C Group (Delivery Projects & Construction).

Primary Responsibilities:

  • Help to develop and implement processes and procedures to support all areas of the DP&C Group for Document Controls/Information Management and Project Management Procedures and Processes
  • Lead teams to create, review and update Document Controls in accordance with industry and company standards to better support project teams
  • Benchmark and evaluate existing document control practices, identify gaps and make improvements
  • Assist to develop and implement document control processes, procedures, requirements and change controls for Document Owners to meet internal and external compliance requirements
  • Respond to all inquiries (legal, audit, etc.) regarding Document Controls
  • Communicate all new or updated Document Controls to relevant users
  • Assist and create, develop and present PowerPoint and/or other types of presentations to management as requested (live, Webcast, etc.)
  • Generate reports on the performance of Document Controls projects for appropriate management
  • Help to develop and conduct training programs and guidelines for all users of utilized document control systems (MS SharePoint and FileNet). Conduct workshops as needed
  • Along with manager and document owners, develop roll-out strategy for communications/change management where required for new or updated documentation
  • Supervise internal support staff as needed and directed, outside vendors, consultants and contractors
  • Help to identify and manage requirements for support staff
  • Assist to develop and evaluate support staff including providing feedback, reviewing performance, preparing appraisals and assisting in planning/managing developmental programs
  • Help to develop and track budget effectiveness/efficiency involving all document controls programs (systems, creation for all projects - all vendors/contractors, IT costs, etc.)
  • Be knowledgeable of corporate Procurement requirements and procedures and ensure they are implemented and adhered to
  • Assist to enforce document control requirements and rules for all project standards
  • Perform system administration tasks if and when required
  • Act as a backup to Documents Manager when needed
  • Work with QA procedures to test and evaluate the system
  • Help to develop processes to help ensure archiving of regulatory documents in a central repository and required access and distribution as needed

Requirements:

  • College degree is required
  • Advanced knowledge of SharePoint and knowledge of ECM (Electronic Content Management) principles, strategies, systems and best practices
  • 2 years minimum supervisory experience
  • 2-4 years minimum of broad documentation experience
  • Advanced knowledge of computer technology
  • Knowledge and experience of testing requirements and reporting results (both content and technology)
  • Knowledge and experience of building surveys on line (or in SharePoint) and reporting results
  • Knowledge of Electronic Publishing and experience in all file formats, graphics and many different software programs
  • Advanced knowledge of all Microsoft Office products
  • Proven expertise in gathering business requirements, building sites and training clients
  • Experience working closely with IT teams and their process for development of IT projects
  • Must have a valid driver's license
  • Must foster an inclusive work environment and respects all aspects of diversity
  • Must demonstrate and value differences in others' strengths, perspectives, approaches, and personal choices

Desired:

  • Broad based business experience and knowledge of the Company's operations
  • Web interface knowledge/HTML
  • Database experience (such as Access)
  • Knowledge of XML and DITA Architecture and/or Programming
  • Project management experience
Create a job alert for this search

Document Control Specialist • South Plainfield, NJ, United States

Similar jobs

Document Control Specialist

PSG Global SolutionsSouth Plainfield, NJ, United States
Full-time

Reporting to the Document Controls Manager, this position has overall responsibility to support all processes and systems of the administered plan for controlled documents and information managemen... Show more

 • Promoted

Assistant Credit Controller, Credit Specialist

DSVIselin, NJ, United States
Full-time

Assistant Credit Controller, Credit Specialist.This is an in-office position, not remote.The position of Credit Specialist works as a member of the credit team located in Iselin, NJ.The primary res... Show more

 • Promoted

Senior Project Controls Specialist

Global Infrastructure PartnersNewark, NJ, United States
Full-time

Senior Project Controls Specialist (Scheduler).TYLin is a globally recognized, full-service infrastructure consulting firm committed to providing innovative, cost-effective, constructible designs f... Show more

 • Promoted

Controller

Affinity Executive SearchParsippany, NJ, United States
Full-time

Location: Parsippany, New Jersey.Relocation Assistance: Available.This American division of a European manufacturer of premium-branded products is a success story, quadrupling in size over the last... Show more

 • Promoted

QA Lead/SME-Annuity Policy Administration Systems

HCLHolmdel, NJ, US
Full-time

Job Title :QA Lead/SME-Annuity Policy Administration Systems (ALIP OR FAST OR any other Annuity Policy Admin products) Remote work is ok with travel needs Location : Holmdel,NY or Bethlelum,PA. Show more

 • Promoted

County Meter Reader

Meter ReaderNew Brunswick, NJ
Full-time

Responsibilities The primary responsibility of this position is to read meters and record consumption of the water used, cleaning of meter boxes, and removal of vegetation impeding access to meters... Show more

 • Promoted

Honors Academic Enrichment Specialist

William Paterson UniversityWayne, NJ, United States
Full-time

Academic Enrichment Specialist.Reporting to the Dean of the Honors College, the Academic Enrichment Specialist is responsible for academic enrichment of the Honors College students, aiding students... Show more

 • Promoted

Loss Control Consultant

Berkshire Hathaway GUARD Insurance CompaniesParsippany, NJ, United States
Full-time

Good things are happening at Berkshire Hathaway GUARD Insurance Companiesan A+ (Superior) rated, nationwide Property & Casualty insurer backed by Berkshire Hathaway.With supportive leadership, coll... Show more

 • Promoted

SEC Reporting Analyst

Direct Staffing IncNewark, NJ, United States
Full-time

Provide expertise in development and filing of financial disclosure required by the Securities and Exchange Commission for Enterprise and its subsidiaries.The person in this position is a key contr... Show more

 • Promoted

Senior Consultant - Clinical Documentation Specialist

DeloitteMorristown, NJ, United States
Full-time

Senior Consultant - Healthcare Clinical Documentation Specialist.Our Deloitte Regulatory, Risk & Forensic team helps client leaders translate multifaceted risk and an evolving regulatory environmen... Show more

 • Promoted

Senior Credit Specialist

PBF EnergyParsippany, NJ, United States
Full-time

North America, operating through its subsidiaries, oil refineries and related facilities.We are seeking a talented Senior Credit Specialist to join our team as a pivotal member that would play a ke... Show more

 • Promoted

Senior Documentation Specialist

SGAMadison, NJ, United States
Full-time +1

Software Guidance & Assistance, Inc.Documentation Specialist for a Contractassignment with one of our premier Pharmaceutical Services clients in Madison, NJ.Responsibilities:Review document fol... Show more

 • Promoted

Senior Project Controls Analyst

NeotecraNewark, NJ, US
Full-time

Key Responsibilities Develop, maintain, and report on program budgets, forecasts, and performance dashboards.Prepare monthly spend plans, accruals, and cost summaries for client reporting.Support K... Show more

 • Promoted

Quality Assurance Specialist

DHD ConsultingMonroe Township, NJ, United States
Full-time

Monroe Township, New Jersey, United States.About the Job Quality Assurance Specialist.Support daily QA operations related to document control, change control, training, and CAPA management.Review a... Show more

 • Promoted

Healthcare Enrollment Specialist

St. Joseph's HealthPaterson, NJ, United States
Full-time +1

Healthcare Enrollment Specialist.Responsible for assisting patients enroll in health insurance coverage and ensure they maintain accurate and timely eligibility.Support patients applying for health... Show more

 • Promoted

Document Controller

ISEE CareersNew Brunswick, NJ, United States
Full-time

New Brunswick, NJ, United States.About the job Document Controller.The Company develops, manufactures, and markets in-vitro diagnostics (IVD) tests.Develop and implement production processes relate... Show more

 • Promoted

Payments & Reporting Specialist

Pyramid ConsultingMorristown, NJ, United States
Temporary

Payments & Reporting Specialist.Immediate need for a talented Payments & Reporting Specialist.This is a 12 months contract opportunity with long-term potential and is located in Morristown, NJ (Ons... Show more

 • Promoted

Loss Control and Risk Management Specialist

W.R. BerkleyParsippany, NJ, United States
Full-time

Risk Management And Loss Control Specialist.The Risk Management and Loss Control Specialist will play a key role in building BLG's first internal Loss Control function.This individual will be instr... Show more

 • Promoted

Controls Project Manager

Trane Technologies plcPine Brook, NJ, United States
Full-time

Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, it's our responsibility to put the planet ... Show more

 • Promoted

PACT Housing Specialist 067

Catholic Charities, Diocese of MetuchenEast Brunswick, NJ, US
Full-time

Catholic Charities, Diocese of Metuchen (CCDOM), with more than 450 employees is a non-profit, social services agency with its mission, driven by Catholic social teaching, of providing quality serv... Show more