Purchasing Assistant/Travel Coordinator

Purchasing Assistant/Travel Coordinator

Under general supervision, assists with processing financial transactions, order follow up for account reconciliation, and provides additional support to the administrative staff as needed while remaining compliant with UC policies and procedures. Uses skills as an experienced procurement professional. Works on assignments that are diverse and complex in nature, and requires strong analytical skills necessary to compare and contrast purchasing options. Demonstrates good judgment in selection methods and techniques. Makes independent decisions. Receives assignments and determines how to use resources to meet schedules and goals. Identifies risks and responds accordingly. Exercises judgment in selecting methods, techniques and evaluation criteria for obtaining results.

The full salary range for the Purchasing Assistant/Travel Coordinator is $29.35 - $42.06 per hour. However, the expected pay scale for this position is $29.35 - $34.46 per hour. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Educational Requirements

High School Diploma plus five (5) years of Administrative Experience or an equivalent combination of education and experience. - Required

Bachelor's degree in business administration and one year of related experience. - Preferred

Experience Requirements

Experience within a customer service oriented environment responding to and meeting/exceeding the needs of the customer while adhering to policy. - Preferred

Experience working in an institution of higher learning. - Preferred

Minimum Requirements

Demonstrated extensive and responsible purchasing and accounting experience in an online environment. Ability to analyze varying product and service features, prices and qualities, and determine the most cost effective purchase for the department.

Demonstrated interpersonal skills to communicate and interact effectively and professionally with colleagues, faculty, students, international visitors, and diverse clientele.

Skill in prioritizing assignments to complete work in a timely, organized, and accurate manner under the pressures of deadlines, interruptions, distractions and competing priorities and requirements.

Ability to interpret and apply complex policies; ability to research and analyze information to formulate and implement solutions to problems.

Skill in creating and editing spreadsheets and reports using Word, Excel, or other software applications; skill in exporting/importing data from or to different software applications or data collection and retrieval; and experience with Internet search engines for data gathering purposes.

Skill in working independently, following through on assignments and setting priorities that accurately reflects the relative importance of job responsibilities.

Ability to sit for long periods of time.

Skill in accurate record keeping with strict attention to detail.

Preferred Qualifications

Demonstrated knowledge of University financial policies and procedures.

Skill and knowledge of UCR's financial systems, Oracle Purchasing systems, ePay, Concur, and/or other on-line accounting and purchasing systems.

Ability to lift 30lbs.

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.

For information about our generous employee benefits package, visit: Employee Benefits Overview