Sr. Human Resources Coordinator

Senior Human Resources Coordinator

Perform administrative and technical duties to support the hiring of adjunct, part-time, faculty through the generation of course teaching offer letters. Following up with faculty to ensure all hiring documents are processed prior to the start of each semester. Responsibilities include the student employment and other Human Resources Office management functions.

Specific Duties and Responsibilities

1. Adjunct Faculty hiring and course teaching contracts generation

i. Onboard Adjunct faculty including initiation of Background checks and New Hire paperwork include uploading employee information into the Employee Document folder for each new hire and any updated changes

ii. Work with the Office of Academic Affairs and the different Program Chairs to ensure accurate and timely contracts generation

iii. Generate all adjunct faculty contracts including revisions, upload to DocuSign and follow up with signature parties in order to ensure accurate and timely processing of payroll

iv. After add/drop period work with the Office of Academic Affairs and the Program Chairs on revised workload and course teaching offering letters as appropriate

v. Assist with the semi-monthly payroll spreadsheet/s for accuracy and timely payroll processing

2. Student Employment

i. Conduct training for student employment managers to ensure compliance with student hiring practices

ii. Conduct training with student employees to ensure accuracy in student employee hiring process and forms

iii. Post student employment positions to the PAU website and remove once filled

iv. Ensure new hire and returning student paperwork is accurately processed through DocuSign and uploaded into ADP and appropriately placed in the student employee file

v. Send e-mail to student and manager authorizing the student's work start date

vi. Perform Student New Hire Orientation

vii. Train student employment managers and students on accurate entry of time in timesheets in ADP

3. Interface with Payroll

i. Send e-mail to students and managers concerning inputting time in the timesheets and manager approval prior to each payroll

ii. Follow-up on all timesheet exceptions in ADP to ensure all are cleared prior to payroll processing, including employee sick and PTO requests

iii. Develop, initiate, and train student supervisors and students on new required student annual performance review

4. Assist with ADP Data Clean-up

i. Assist with the Data Clean-up in ADP to ensure all adjuncts and students are appropriately coded for reporting

5. Miscellaneous Duties

i. Order departmental supplies

ii. Assist with the planning and attend training, recognition or social events coordinated with the department of human resources

iii. Other duties as assigned

Required Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Bachelor's degree or equivalent combination of education and experience

Minimum three years' experience in human resources, finance or related field

Strong customer service orientation

Strong interpersonal and communication skills; ability to interact with a variety of people across the institution.

Strong computer skills including MS Office Suite, ADP Workforce Now and reporting

Initiative, with the ability to analyze, problem solve, resolve conflicts and recommend solutions

Ability to work as a team member

Application Procedures

PAU is committed to providing an educational environment that supports a diverse, equitable and inclusive population. In your cover letter, please include information on how your background and experience has prepared you to be in an environment that holds equity and inclusion core to its mission and values.

EEOC Policy

The University is an equal opportunity employer and is firmly committed to non-discrimination in its hiring and other employment practices and in the application of its personnel policies. In compliance with all applicable federal and state laws, except where a bona fide occupational qualification exists, employment decisions will be made irrespective of the staff member's race, color, religion, religious creed, ancestry, national origin, age (except for minors), sex, marital status, citizenship status, military service status, sexual orientation, medical condition (cancer-related or genetic condition), disability and/or any another status protected by law. When necessary, the University will reasonably accommodate individuals with disabilities, if the individual is otherwise qualified to safely perform all essential functions of the position and if it will be done without undue hardship to the University.