Transport Planner Inbound Materials

Job Responsibilities

Planning and ensuring production supply for all deliveries as well as coordination with external service providers

Operational handling and monitoring of inbound and outbound material transport for all programs

Optimization of operational execution and transport cost efficiency through dashboard evaluations and continuous process improvement

Ensuring on-time transport execution and strategic planning in both inbound and outbound logistics

Verification of invoices from various transport service providers

Issuance of credit notes to transport service providers

Freight cost savings for MS Mesa

Creation of claims and forwarding of costs to transport service providers

Key user for MAGNA Transport Management System

Plan and coordinate material deliveries including special transport requirements

Analyze material data to support transport scheduling, time budget calculations, and corrective actions

Monitor and manage daily transport operations, ensuring alignment with service providers and internal stakeholders

Create and revise operational standards and work instructions to support process consistency and continuous improvement

Act as a key interface between transport service providers, internal departments, and OEM partners

Support the planning and integration of new logistics projects and ensure seamless operational transitions

Create and manage EMS tickets to document and track transport-related issues

Conduct daily track & trace activities and provide regular updates through emails, reports, and stakeholder communication

Plan and deploy expedited transports for materials

Participate in regular coordination meetings with LSPs and 4PL (Fourth-Party Logistics Provider) to drive process optimization

Handle operational disruptions and changes (e.g., weather impacts, production fluctuations, process adjustments) through proactive issue resolution

Coordinate and execute daily transport operations in collaboration with logistics service providers (LSPs), 4PL (Fourth-Party Logistics Provider), and internal stakeholders

Ensure alignment of transport planning with Material Control (MC), 4PL (Fourth-Party Logistics Provider), and LSPs

Monitor transport processes to ensure compliance with established procedures and initiate corrective actions when needed

Assessment of current processes and identification of improvement opportunities

Implementation of dashboard-based performance targets and continuous updates

Coordination with 4PL (Fourth-Party Logistics Provider) on guideline reviews, tool evaluation, and SharePoint data usage

Training and quality control of new logistics service providers (LSPs)

Cost monitoring and data preparation for billing and freight controlling

Monthly invoicing of material services and variance analysis (planned vs. actual costs)

Operational transport execution

Coordination of transport planning with MC and 4PL (Fourth-Party Logistics Provider)

Monitoring compliance with established processes

Ongoing communication and updates via emails and reports

Identification of improvement potential and support in transport-related matters

Daily review of delivery monitoring and data provision

Data cleansing in case of errors in the tracking system, including corrective actions

Content-based and tariff-based verification of freight forwarder invoices

Review of freight charges, delivery terms, and compliance with routing orders

Business unit-specific allocation of incurred freight costs

Cause-based assignment of freight costs (e.g. to business units, projects, etc.)

Coordination with freight forwarders and training on Magna-compliant invoicing

Content-based and tariff-based verification of freight forwarder invoices

Review of tours using the SAP delivery confirmations

Manual status updates

Post-processing of loading and unloading points, including offer-based verification

Handling of transport service provider claims

Issuance of credit notes

Coordination with freight forwarders and training on Magna-compliant processing

Creation of claims based on evaluations from 4PL (Fourth-Party Logistics Provider) and the transport department via EMS tickets (e.g. parking issues, missing documents, lack of communication, etc.)

Condition Management (Entering and updating quotations)

Internal forwarding to the responsible case handler and external forwarding to MAGNA 4PL (Fourth-Party Logistics Provider), or the relevant logistics service provider

Documenting master data changes internally and forwarding them to 4PL (Fourth-Party Logistics Provider) for implementation

Creating system/process bug/ support tickets

First level support contact person for TMS users

Training service providers during system or process changes