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Avasant
Event CoordinatorAvasant • El Segundo, CA, United States
Event Coordinator

Event Coordinator

Avasant • El Segundo, CA, United States
6 days ago
Job type
  • Full-time
Job description

Event Coordinator

We are seeking a highly organized and proactive Event Coordinator to support a multi day event taking place on Monday September 14, 2026 and Tuesday, September 15. This role requires both advance planning support and on-site leadership during the event.

This position is in-office in El Segundo prior to the event and fully on-site at during event day.

Timeline & Commitment

  • Pre-Event (4 Weeks Prior): 1520 hours per week in-office capacity in El Segundo, supporting planning, logistics, vendor coordination, and production preparation
  • Event Date September 14: On-site in providing coordination and leadership support

Leadership Responsibilities

  • Lead September 14, 2026: Off-site activity coordination
  • Responsibilities include managing run-of-show, vendor communication, guest flow, transportation timing (if applicable), and ensuring seamless execution of off-site experiences.

Key Responsibilities

  • Assist with pre-event logistics and planning
  • Coordinate with vendors, venues, and partners
  • Support production timelines and event documentation
  • Manage guest communications and confirmations
  • Oversee off-site event execution as assigned
  • Troubleshoot on-site challenges quickly and professionally
  • Provide general event coordination support across all program days

Qualifications

  • Prior experience in event coordination, production, or event management required
  • Strong organizational and time-management skills
  • Excellent communication and vendor management abilities
  • Ability to lead off-site activations independently
  • Comfortable working flexible hours leading up to and during the event
  • Calm under pressure with strong problem-solving skills
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Event Coordinator • El Segundo, CA, United States

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