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Administrative CoordinatorvTech Solution • Los Angeles, CA, United States
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Administrative Coordinator

Administrative Coordinator

vTech Solution • Los Angeles, CA, United States
19 days ago
Job type
  • Part-time
  • Quick Apply
Job description
Job Summary:

The Administrative Coordinator provides essential clerical and administrative support to the Case Management team within a healthcare environment. This role facilitates inpatient and post-hospitalization care processes, supports discharge planning, coordinates communications and referrals, and ensures compliance with patient confidentiality regulations. The coordinator also assists with financial and legal documentation, monitors patient admissions, and supports utilization review and insurance processes. Strong communication, problem-solving, and organizational skills are critical for success in this part-time role.

Responsibilities:
  • Provide clerical and administrative support to the Case Management team.
  • Assist with problem-solving and facilitate inpatient and post-hospitalization care processes.
  • Ensure confidentiality of patient information in compliance with HIPAA and hospital policies.
  • Participate in daily Case Management meetings and support discharge planning activities.
  • Coordinate follow-up communications, referrals to outside agencies, and arrange post-discharge needs such as durable medical equipment, medications, and transportation.
  • Perform clerical tasks including faxing, copying, and phone communications to expedite patient discharge.
  • Collect and verify financial and insurance information; refer patients to financial counselors as needed.
  • Assist with completion of financial assistance forms, disability applications, and county transfers.
  • Support mandated legal reporting and ensure advanced directives documentation is screened.
  • Coordinate and assist with clinical case management paperwork for admissions, transfers, and discharges.
  • Monitor patients for frequent admissions and alert Case Managers accordingly.
  • Support pre-certification activities, admission notifications, and utilization review processes.
  • Communicate information between payors, Case Managers, and other relevant departments.
  • Assist with insurance denials, appeals, and Medi-Cal review processes.
  • Collect and enter data related to avoidable delays or days.
  • Utilize basic computer skills and medical terminology in daily tasks.
Required Skills & Certifications:
  • High School diploma or equivalent.
  • Previous experience in a medical setting.
  • Strong communication, critical thinking, and problem-solving skills.
  • Basic computer proficiency and familiarity with medical terminology.
  • LA City Fire Card within 6 months (if applicable).
Preferred Skills & Certifications:
  • Bachelor's degree.
Special Considerations:
  • Must maintain strict confidentiality in compliance with HIPAA regulations.
  • Part-time position primarily covering weekends.
  • Required attendance for weekday training during orientation period.
Scheduling:
  • Part-time schedule with primary workdays on weekends.
  • Weekday training sessions required during orientation.
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Administrative Coordinator • Los Angeles, CA, United States

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