Analyst - Payroll

Payroll Analyst

Atlas Healthcare Partners exists to form strategic partnerships with health systems across the nation to develop, manage and operate Ambulatory Surgery Centers (ASCs) in their markets. As a key player in this rapidly growing healthcare segment, we are committed to providing exceptional care and outstanding customer service to every patient, every physician, every time. Our daily focus revolves around our core values of Integrity, Culture, Teamwork, Respect, and Results.

In addition to fostering a workplace that encourages professional growth and advancement, we provide industry-leading health and dental benefits, paired with a matching retirement package. We look forward to you being a vital part of our journey in shaping the future of healthcare.

Position Summary

As the Payroll Analyst, you will collaborate with the Payroll Manager to drive the seamless, efficient, and accurate execution of payroll operations, including the company's bi-weekly payroll processing. You will serve as a subject matter expert, staying abreast of applicable regulatory changes and ensuring ongoing compliance. Partners with HR Ops, Tax, and Finance teams regularly to help maintain a payroll process that is scalable, efficient, and accurate as the company grows. The successful candidate will serve as a subject matter expert, recommend and lead the process improvements initiatives, and collaborate across departments to maintain accurate and efficient payroll operations.

The successful candidate will proactively identify and apply knowledge gained for diverse and broad experience, research, data, analysis, or intuition to exercise independent decision making and judgment to access and provide solutions for more complex and non-routine payroll issues with significant implications. Serves as the payroll function lead in the absence of the Payroll Manager.

Essential Functions

• Ensures that mandatory and voluntary withholdings and deductions are accurately calculated and reported. Transmits payroll files for processing. Performs payroll-related reconciliations, analyzes variances, and prepares reports or statements summarizing payroll activity to support general ledger posting and compliance.
• Review employee/payroll records in Dayforce, including new hires and terminations, compensation changes, banking profile, tax profile, or other miscellaneous changes.
• Partners with ASC leaders to ensure timely and accurate submission of timesheets and collaborates with them to resolve any critical payroll errors. Conducts regular audits to validate data accuracy and ensure compliance with payroll and Company policies and pay practices.
• Communicate with employees of all levels in various departments regarding payroll-related matters.
• Process bi-weekly exempt and non-exempt payroll using Dayforce transactions, commissions, bonuses, stipends, and relocation transactions.
• Responsible for running regular, off-cycle payments including retro and regular pay calculations, recalculation, and the creation and completion of the final payroll output files / reports.
• Responsible for reconciling quarterly payroll-related tax filings. Run, review, and resolve critical Dayforce audit reporting issues.
• Assists in the preparation of year end W-2s or other related tax filings or reports. Interface with third-party payroll vendors. Assists with Fiscal and Calendar Year-End processes as needed.
• Manage 401 (k) contribution files, reporting, and auditing for accuracy and compliance with our plan.
• Provide reporting for employees' HSA contributions reconciliation and monitors funding balances to the pay run.
• Serves as a project lead or payroll consultant on company projects that impact the payroll function. Develops and maintains SOPs and process documentation.
• Partnering with Dayforce for new state/local tax registrations. Stays abreast of related regulatory changes, access impact to payroll process and procedures. Partners with Payroll Manager to develop and implement process or policy changes to ensure compliance.
• Partners with the Payroll Manager supporting Company mergers and acquisitions. Completing the due diligence needed to ensure the seamless integration of payroll systems, process, and procedures in accordance with applicable state and federal regulations.
• May serve as team lead, providing work related support and guidance to junior team members; performs peer reviews of payroll work to ensure accuracy, compliance, and adherence to established procedures.
• Communicate with employees of all levels in various departments regarding all payroll-related matters. May serve as a team lead, providing work related support and direction to junior team members.
• Stays abreast of federal and state regulatory changes, collaborates with Payroll Manager to assess impact to the company's payroll operations, develops and implements timely changes as needed to ensure sustainable compliance.
• Performs other related duties as assigned to support department and organizational goals. May be required to represent the payroll department at meetings etc., on behalf of the payroll Manager.

Performs all functions according to established policies, procedures, regulatory and accreditation requirements, as well as applicable professional standards. Provides all customers with an excellent service experience by consistently demonstrating our core and leader behaviors each and every day.

Note: The essential functions are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Specific tasks or responsibilities will be documented as outlined by the incumbent's immediate manager.

Minimum Qualifications

• Bachelor's degree, preferably in Accounting, Finance, or a related field.
• Minimum of 7 years of payroll experience is required, that includes multi-state payroll experience and payroll integration.
• Experience with Dayforce Payroll System preferred.
• Experience leading department level projects, which includes but is not limited to process, or technology changes, systems and organization integration.
• Experience completing payroll related due diligence for mergers, acquisition, and joint ventures.
• In-depth knowledge of multi-state regulations relates to payroll processing and understanding of GAP Accounting principles.
• Ability to independently exercise sound judgment, use discretion, and manage sensitive and confidential information.
• Intermediate to advance proficiency level with Microsoft Office applications, including Word and Excel.
• Professional demeanor with the ability to maintain highly confidential data.
• Highly effective communication and organizational skills.
• Ability to work independently as well as collaboratively across organizational lines.
• Knowledge of HRIS, payroll, and timekeeping systems.
• Ability to travel to the main office as requested.

Preferred Qualifications

Dayforce payroll experience preferred; healthcare industry experience preferred; proficiency in Microsoft Office required; multi-state payroll tax experience a plus.

Physical Demands/Environment Factors

• OE - Typical Office Environment:
• Hybrid work arrangement: This role requires an in-office presence three days per week, with up to two remote workdays once fully onboarded and trained. Schedule may vary based on payroll processing needs.
• Requires extensive sitting with periodic standing and walking.
• May be required to lift up to 20 pounds.
• Requires significant use of computer, phone and general office equipment.
• Needs ability to communicate effectively through reading, writing, and speaking in person or on telephone.

Supervisory Responsibilities

None

Directly Reporting

Reports to the Payroll Manager Type of Supervisory Responsibilities None. May provide guidance to team on complex issues but does not have direct supervisory responsibilities.

Scope and Complexity

The incumbent must complete a variety of requests within specific time requirements that satisfy the demands of multiple departments, facilities, vendors, and system-wide accountabilities. Incumbents must independently process and balance payroll when requested, maintain their email inbox daily, respond to requests in a timely manner, accurately enter data into the payroll system and assist with various projects. The incumbent is expected to provide excellent customer service; identify company and/or regulatory compliance issues when appropriate to resolve problems. Confers with supervisor on unusual situations. Internal interactions are with all levels of employee through senior management. External interactions are with vendors, banks, regulatory agencies, etc.