Talent.com
Cynet Systems
Administrative AssistantCynet Systems • New York, NY, United States
No longer accepting applications
Administrative Assistant

Administrative Assistant

Cynet Systems • New York, NY, United States
30+ days ago
Salary
$22.00 hourly
Job type
  • Full-time
Job description

Administrative Assistant

Pay Range: $22hr - $25hr

The Administrative Assistant will provide administrative and operational support to ensure smooth office operations and training coordination.

The role involves managing correspondence, maintaining records and databases, coordinating schedules, supporting training activities, and assisting staff and visitors with inquiries.

The candidate will also manage office resources, maintain documentation, and support internal communication processes.

Responsibilities:

  • Compose, type, and distribute correspondence and reports.
  • Set up and manage paper and electronic filing systems.
  • Create, maintain, and update information in spreadsheets and databases.
  • Maintain course and training records and track completed training certificates and attestations.
  • Update internal databases as enrollment or training changes occur and coordinate replacements for scheduled classes when necessary.
  • Maintain records related to training courses and learning events.
  • Answer telephone calls, provide information to callers, take messages, and transfer calls to appropriate personnel.
  • Greet visitors and direct them to the appropriate staff members.
  • Enter visitor information into the building security system.
  • Operate office equipment such as printers, scanners, and copiers and arrange for repairs when needed.
  • Manage incoming and outgoing mail including routing, distribution, and shipment preparation.
  • Prepare and complete forms in accordance with organizational procedures.
  • Locate and attach appropriate files to correspondence and documentation.
  • Make copies of documents, organize files, and distribute materials to staff as needed.
  • Manage shared email accounts and respond to or route inquiries to appropriate team members.
  • Schedule and confirm appointments for staff and stakeholders.
  • Maintain records for training events and distribute completion certificates to participants.
  • Coordinate training room scheduling and manage training resources and equipment.
  • Work with internal support teams to ensure training room technology and resources are functioning properly.
  • Conduct information searches using various sources including online resources.
  • Participate in projects and team initiatives as assigned.
  • Perform additional administrative duties as required.

Skills:

  • Strong administrative and organizational skills.
  • Proficiency with office productivity tools and database applications.
  • Experience managing records, files, and documentation.
  • Effective written and verbal communication skills.
  • Ability to manage multiple tasks and maintain accuracy.
  • Customer service and interpersonal communication skills.

Should Have:

  • Experience using office productivity applications including word processing, spreadsheets, and email tools.
  • Familiarity with virtual meeting platforms and online collaboration tools.

Qualification And Education:

  • Associates or Bachelors degree in Business Administration, Office Administration, or a related field, or equivalent professional experience.
Create a job alert for this search

Administrative Assistant • New York, NY, United States

Similar jobs

Administrative Assistant

Kings Bay YM-YWHABrooklyn, NY, United States
Full-time

Administrative Assistant Job Overview We are seeking an Administrative Assistant who is also comfortable working with members when needed.The ideal candidate must be fluent in both Russian and Engl... Show more

 • Promoted

QC Administrative Assistant

Commercial Construction CompanyBelmar, NJ, United States
Part-time

POSITION Summary:Performs administrative and office support activities at an asphalt plant in Burlington.Duties include fielding telephone calls, data entry, processing purchase orders, typing corr... Show more

 • Promoted

Office Administrative Assistant

Direct Fence Distributors LLCCarlstadt, NJ, United States
Full-time

Direct Fence Distributors LLCLocation:New JerseyJob Code:DFD-LD-ASIIIJob Type:Full-Time About Us Direct Fence Distributors LLC is a fast-growing company specializing in residential and commercial f... Show more

 • Promoted

Administrative Assistant- Remote

Metrix IT Solutions INCNew York City, NY, United States
Remote
Full-time

MetrixIT Solutions is currently seeking an Administrative Assistant to join our team remotely.This role involves providing administrative support to ensure efficient operation of the office.The ide... Show more

 • Promoted

HR Administrative Assistant

TradeJobsWorkForce10703 Yonkers, NY, US
Full-time

HR Administrative Assistant Job Duties: Supports human resources department by screening, testing, and interviewing... Show more

 • Promoted

Administrative Assistant

Jefferies & Company, Inc.New York City, NY, United States
Full-time

Position:Administrative Assistant Responsibilities:Provide high-level administrative support to senior management Coordinate domestic and international travel, including airfare, hotel arrangements... Show more

 • Promoted

Administrative Assistant I

Albert Einstein College of MedicineBronx, NY, United States
Full-time

About Us:The Administrative Assistant I provides administrative support to a department or individual as required.POSITION Responsibilities:Answer telephones, provide basic information, take messag... Show more

 • Promoted

Site Buyer/Administrative Assistant

AptarGroupEatontown, NJ, United States
Full-time

Site Buyer/Administrative Assistant.Perform assigned purchasing activities within AptarGroup for raw materials, supplies, and/or corporate/facilities support functions.Act as a central point of con... Show more

 • Promoted

Administrative Assistant (School Position)

Bond HealthBronx, NY, United States
Full-time

Administrative Assistant - School Setting Bronx, NY We are seeking a reliable and organized Administrative Assistant for a school-based program in the Bronx.This is a great opportunity for someone ... Show more

 • Promoted

Administrative Assistant

V Lehmann Construction Co Inc. DBA: Lehmann Pools & SpasMahwah, NJ, United States
Full-time

Benefits:401(k) matching Dental insurance Health insurance Paid time off Vision insurance Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team.In this role,... Show more

 • Promoted

Confidential Administrative Assistant

Dormitory Authority State of New YorkNew York City, NY, United States
Full-time

Position Title:Confidential Administrative Assistant Location:NYC Office Grade/Classification:2-Para & Entry Level Professional Salary Range:$63,428 - $99,672 (Includes downstate location diffe... Show more

 • Promoted

Administrative Assistant

Aqua-Pro, IncOssining, NY, United States
Full-time

Company Overview Situated in Westchester County, NY for over 40 years, Aqua-Pro looks to provide the best service possible to its customers through a staff of experienced and motivated personnel.We... Show more

 • Promoted

Administrative Assistant

Planned Retirement Consultants & AdministratorsRidgewood, NJ, United States
Part-time

As an Administrative Assistant at PRC&A, you will provide essential support to our team through a variety of administrative duties, helping ensure smooth daily operations.This is a part-time ro... Show more

 • Promoted

G&A Administrative Assistant

AddeparNew York City, NY, United States
Full-time

Who We Are Addepar is a global technology and data company that helps investment professionals provide the most informed, precise guidance for their clients.Hundreds of thousands of users have entr... Show more

 • Promoted

Administrative Assistant

Katten Muchin Rosenman LLPNew York City, NY, United States
Full-time

Requisition ID:7326 Katten is a full-service law firm with approximately 700 attorneys in locations across the United States and in London and Shanghai.Clients seeking sophisticated, high-value leg... Show more

 • Promoted

Administrative Assistant, (Spanish) $55,000.00 + 26 PTO Days Off + Full Benefits + 401K

Caring Angels Home CareBronx, NY, United States
Full-time

Caring Angels Home Care is looking for a full-time Spanish speaking Administrative Assistant for our Bronx office.As Administrative Assistant, you will play an integral part of the agency.Our agenc... Show more

 • Promoted

Administrative Assistant I

Volunteers of America - Greater New York, Inc.Bronx, NY, United States
Full-time +2

Volunteers of America-Greater New York (VOA-Greater New York) is an anti-poverty organization working to end homelessness in the New York area by 2050.We operate over 60 programs across New York Ci... Show more

 • Promoted

Administrative Assistant-remote/Home based - Remote

Jobsultant SolutionsHarrington Park, NJ, United States
Remote
Part-time

About the job Administrative Assistant-remote / Home based - RemoteOur company are actually searching for a hard-working and detail-oriented person to become the next Administrative Assistant to ou... Show more

 • Promoted

Administrative Assistant

TradeJobsWorkforce10159 New York, NY, US
Full-time

Your primary responsibilities will include: -Calendar Management -Communications and problem solving with insurance companies and clients(aka: patient), -Account receivables/payables -Handling o... Show more

 • Promoted

Remote Administrative Assistant

Evolution Sports GroupEast Rutherford, NJ, United States
Remote
Full-time

Evolution Sports Group is a leading sports management and marketing agency that represents professional athletes and sports organizations.We provide a wide range of services, including contract neg... Show more