Coordinator Contracts

Contracts Coordinator

Hilton Grand Vacations is looking for a detailed Contracts Coordinator. You will help generate Real Estate Contract documents for various properties based on the basic supporting information provided by Sales with a focus on accuracy and efficiency. If this sounds like something you are interested in, please apply now!

Here's Why You'll Love It Here! We offer an excellent benefits package to our full-time Team Members that include:

• Salary range: $18.00 per hour
• Medical, dental, and vision insurance from day one
• Financial wellness - 401k plan with company match, life insurance, company stock purchase program
• HGV provides access to outstanding Team Member benefits, discount travel programs and much more! Join HGV to access these premier benefit programs today!
• Generous paid time off program
• Paid sick days
• Team member recognition and numerous learning and advancement opportunities
• And more!

HGV was awarded four out of five stars for fostering a culture of work-life balance and family-friendly benefits and is one of Newsweek's "America's Greatest Workplaces for Parents & Families." Over the past 30 years, the highest honor we've received is the continued loyalty of our owners, members, and guests. We've also earned accolades for the remarkable work of our dedicated Team Members throughout our resorts, call centers, and corporate offices.

Responsibilities

As the Contracts Coordinator, you will be responsible for:

Contract Process

• Prepare and generate contracts and related closing documents accurately and in a timely manner
• Verify data entry through our company software and program systems reviewing documents
• Process payments for various transactions (ie. Japan notary fee, ADP, maintenance fee, interest due, wire transfers), while ensuring payment is made to the appropriate project
• Process and handle rescission/cancellation, as needed
• Acquire credit card authorizations and retrieve credit reports for all sales, if applicable
• Generate closing reports and financial closing sheets, as needed
• Work on developing their contracts knowledge for all contract-type transactions
• Complete prescribed activities daily as noted on opening and closing checklists
• Be proactive and intuitive to the needs of the contract department and provide assistance to the team members, as needed
• Work closely and maintain a professional relationship with quality assurance department to acquire necessary documentation to complete contract files in a timely manner

Contract Review

• Reviews files after clients' signs to assure accuracy with underwriting guidelines and title requirements
• Verifies all pertinent information on submitted worksheet is accurate for contracts processing
• Contract closing
• Supervise and coordinate the timely closing of all business, prior to 60 days. Systematically monitor the suspense aging report from Cognos to ensure timely follow up and processing
• Responsible for completing the required site end of day process
• Contract support
• Carry out all other reasonable requests by management of which the associate is capable of performing.
• Runs supporting reports for sales contracts, if applicable

Qualifications

To fulfill this role successfully, you must possess the following minimum qualifications and experience:

• High school diploma/GED
• At least 1 year of administrative/clerical experience in a professional environment
• Excellent computer skills with accuracy and speed. Proficient in Microsoft Excel and Word
• Able to work a varying schedule including regular weekends and holidays
• Reliable, strong attention to detail, ability to multitask, ability to work in a fast-paced environment and strong organizational skills

• Strong customer service skills

• It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
• BA/BS/Bachelor's degree
• Timeshare/vacation ownership experience
• Contract preparation skills
• Familiarity with mortgage loan documentation, credit review and deeding
• Experience with Chorus and Voice systems

When you join Hilton Grand Vacations, you join a group of Team Members dedicated to helping owners and guests around the world make every vacation they take a memorable one. Hilton Grand Vacations is a leading vacation ownership company bringing our guests vacation dreams to life.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Job Info

• Job identification 21641
• Job category sales & marketing
• Posting date 07/02/2026, 02:16 PM
• Degree level high school graduate
• Job schedule full time
• Job shift full availability
• Locations Hilton Grand Vacations Club at Tuscany Village (hybrid)
• Area of talent sales
• HR division sales and marketing